Part Time Church Receptionist/administrative

1 week ago

Windsor, Canada The Salvation Army Full time

The Administrative Assistant provides hospitable and professional reception and administrative support.

**KEY RESPONSIBILITIES**:
**General**
- Ensure that reception duties are performed in a professional and efficient manner and appropriate responses are provided to community and staff enquiries.
- Draft and type correspondence or generate reports (e.g., letters dealing with administrative issues); check for accuracy, sort and prioritize typing assignments within general guidelines; research and respond to difficult enquiries on behalf of the
- Open and distribute in-coming mail and processes out-going mail including materials of a confidential nature; receives parcels and distributes to the appropriate person.
- Order all stationary supplies, maintain adequate office supplies and other supplies as needed (janitorial supplies; kitchen supplies); ensure supply of postage stamps; arranges for maintenance of office equipment.
- Assist and support with the organization and implementation of various fundraising events, i.e., Christmas Kettle appeal, food drives, etc.
- Ensure that all aspects of work are completed in accordance with the principles, standards and policies and procedures of The Salvation Army.

**Financial/Administration**
- Receive, record and store donations in accordance with The Salvation Army’s policies and procedures.
- Provide oversight of donation processing with handling, counting, depositing and reporting in SHELBY web database software
- Serve as the custodian of the gift card log, Petty Cash; receive, process, reconcile and replenish petty cash and store securely in the safe.
- Prepare temporary receipts for donations where applicable.
- Submit monthly statistics via SAMIS in an accurate and timely manner as required by The Salvation Army.

**Health and Safety**
- Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.

Perform other duties as required.

**WORKING CONDITIONS**:

- This is a permanent part-time position based on 20 hours per week.
- Some flexibility in scheduling is required; some weekend and evening work may be required.
- The Supervisor will set the hours of work and work schedule.
- Working environment is typically in the office in generally agreeable conditions.
- Ability to lift/move 25 lbs.
- This job requires reaching, bending, and stooping frequently, working in a sitting, and standing position for periods of time.
- Some travel is associated with this position i.e. bank deposits, general errands, etc.
- There may be a temporary increase in hours during the Christmas season.

**Normal hours of work** - Tuesday through Friday from 9:30 a.m. to 3:00 p.m**. **and includes a ½ hour unpaid meal break.**

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Completed up to 2 years of Community College, a Business Administration Certificate is preferred.
- Alternative combinations of education and experience may be considered.

**EXPERIENCE AND KNOWLEDGE**:

- Minimum of two (2) years of prior related experience, including administrative, senior administrative/secretarial and general accounting experience.
- Experience working with a diverse population, including mental health and addictions is an asset.
- Valid Ontario Class “G” Driver’s License; personal vehicle and insurance, and a Driver’s abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion, is required.

**SKILLS AND CAPABILITIES**:

- Proficient in a computerized environment; must have strong skills using Microsoft Office Suite and use of social media.
- Lead by example, by demonstrating a strong work ethic and a willingness to learn and be flexible in the face of change.
- Represent the organization in a professional and engaging manner.
- Behave ethically, build relationships and interpersonal skills.
- Exhibit good listening skills, have strong oral/written communication skills and respect authority.
- Demonstrate integrity, ability to maintain information in confidence, and exercise good judgement.
- Conflict management and resolution skills
- Ability to work in a fast-paced environment, problem solving and analytical skills with an aptitude for accuracy and thoroughness and consistent follow-up.
- Effective organizational and time management skills - self-motivated and disciplined self-starter
- Ability to learn, adapt, and utilize technology and processes quickly.
- Attention to detail, ability to prioritize, manage multiple tasks, to complete assignments and meet deadlines with mínimal supervision.
- Demonstrated ability to work independently and participate as an active and responsible team member in a cooperative team environment.
- Proficiency in all Microsoft Office products is required - i.e., Word, Excel, Publisher, PowerPoint, and office equipment - i.e., telephone, photocopier, scanner, etc.
- Able to work in a consultative, diplomatic and tactful manner when dealin

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