Accounts Payable

5 months ago

Regina, Canada Caltech Group Full time

Caltech is run by professional land surveyors and project managers who are passionate about providing industry-leading service and being one of the best surveying companies to work for. Our company has grown from just 2 people in 1990, to a large and diverse group of over 200 hardworking professionals.

**ABOUT THE ROLE**

Reporting to the Director, Finance, The AP/Purchasing Admin manages vendor relations, including onboarding, performance monitoring, and ensuring timely payments. They process and verify purchase invoices, handle discrepancies, and maintain organized records. This role involves creating, issuing, and tracking purchase orders, managing amendments, and ensuring compliance with company policies. Additionally, the admin schedules and processes accounts payable payment runs, maintains detailed records, generates reports, and ensures adherence to regulatory requirements and internal controls.

**Your responsibilities will include**:

- Collect necessary documentation from new vendors and verify vendor credentials.
- Serve as the primary point of contact for vendors, addressing inquiries and resolving issues promptly.
- Negotiate terms of service, pricing, and delivery and ensure timely and accurate payments to vendors, adhering to agreed payment terms.
- Reconcile vendor statements and manage any outstanding balances or discrepancies.
- Receive and verify purchase invoices and route invoices to the appropriate department or manager for approval.
- Reconcile discrepancies between invoices, purchase orders, and delivery receipts, and resolve issues with vendors as needed.
- Maintain records of all reconciliations and adjustments for audit purposes and prepare reports on invoice processing metrics.
- Generate and issue purchase orders based on approved requisitions or inventory needs, ensure that all purchase orders comply with company policies and procurement standards.
- Schedule and prepare regular accounts payable payment runs, and process payments via various methods such as checks, electronic funds transfers (EFT), and wire transfers.
- Maintain detailed records of all payments made, including supporting documentation such as invoices and approval forms.

**ABOUT YOU**

**To be successful in this role, you will need**:

- Post-secondary education in accounting, finance, or a related field.
- 1+ years in accounts payable or related financial roles.
- Highly detail-oriented to accurately process invoices, payments, and reconcile accounts.
- Effective organizational skills for prioritizing tasks, meeting deadlines, and maintaining accurate records.
- Excellent written and verbal communication skills for interacting with customers, colleagues, and other stakeholders.
- Strong problem-solving skills to investigate and resolve these matters promptly and effectively.
- Proficiency in using accounting software, spreadsheets, and other relevant tools.
- Familiarity with electronic payment systems and customer portals.
- High ethical standards and a commitment to maintaining confidentiality.

**Job Type**: Full-time

**Expected hours**: 40 hours per week.

**Work Location**: Hybrid in Regina, SK, Calgary, AB, Fort St. John, BC, or Brandon, MB.

**Benefits**:
Dental care

Disability insurance

Extended health care

Life insurance

Paid time off

Vision care

**Job Types**: Full-time, Permanent

Pay: $36,004.48-$66,496.61 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Work Location: In person

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