Supply Chain Coordinator

1 month ago

Edmonton, Canada International SOS Full time

International SOS is the world’s leading medical and security services company with over 12,000 employees working in 1,000 locations in 90 countries. We were founded on the principle of putting our clients’ employees first and this is still true today. Led by 5,200 medical professionals and 200 security specialists our teams work night and day to find solutions to protect our clients and their employees in whatever situation they may be facing; we assess, advise and assist from a medical, security and logístical perspective on a global scale to protect and save lives and thereby enable our clients to achieve their business goals. As we’ve delivered on this mission over the last 35 years, we have become the market leader in global telehealth services and digital health solutions for an extensive client base of Fortune 500 companies, NGO’s and governments around the world._

**Overall Purpose of the Job**:
The Supply chain Coordinator reports to the SC/Fleet manager. Primary duties for the Supply Chain Coordinator is to control the inventory quantities between the minimum and maximum levels. It is important to communicate with all other team members daily to stay on top of the upcoming project equipment needs. As a surge is identified the coordinator will note the inventory levels and adjust accordingly to meet the demand. It is imperative for the coordinator to follow all procedures as outlined in the “Supply Chain Procedure Manual” to stay compliant with IntlSOS policies. The SC coordinator and SC assistant will be a part of daily task meetings to map out the priorities of the day. The SC coordinator will let the manager know of any inventory discrepancies or equipment issues at the time they are known.

**Main Responsibilities**:

- ** Packing orders for various sites**:

- ** Stocking equipment for sites**:

- **Receiving orders and stocking shelves**:

- ** Ensure all relevant job mobilization supplies are ready for deployment**:

- ** Coordinate purchasing and arrange shipments**:

- **Liaise with remote sites to collect requisitions and needs**:

- ** Manage inventory of medical supplies, define min / max / reorder point**

**Key responsibilities**:

- Coordinate and lead, keeping the stock supply room clean and tidy every day.
- Perform physical random stock counts weekly
- Keep a weekly physical count of the large items, LP15-12’s, phones, sat phones, truck radios. (Review these counts with the manager if low and stock needs to be replenished)
- Monitor inventory levels and order stock as required
- Place orders with AIM and Mint for stock and special site orders.
- Manage MSRC ordering system, MSRC PO system
- Process all orders as they come in MSRC
- Process all orders through Fish Bowl.
- Call individuals who placed the order if any verification is needed
- Order drivers if necessary for deliveries
- Deliver Orders to site within the specified amount of days of receiving the order
- Communicate to the Shipper receiver on what needs to be delivered and the date the delivery need to arrive on site.
- Receive requests from People Services for upcoming jobs
- Package up and label the required equipment
- Set up the communications, Cell phone, Garmin GPS, Sat Phone, truck radio and any other forms of coms required for the site.
- Enter the equipment into the asset register
- Source and order ERT special requested equipment ( review with manager before ordering)
- Keep the inventory level of BLS, ALS and IV kits at 10ea at all times.
- Fill uniform orders as required, upload required forms into MSRC
- Maintain uniform inventory control of the Prince George office. Regular communication with the staff there.

**Required Work Experience**:

- Basic medical experience is an asset
- Previous experience and demonstrated understanding of the logistics surrounding remote sites deployment.
- Relevant experience in customer service.
- International SOS is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws._

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