Assistant Academic Department Manager

3 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday-Friday, 8:30 a.m. to 4:30 p.m.

**Education Level**
Bachelor’s level degree in a relevant field or working towards a professional designation such as a CPA, MBA etc.

**Career Level**
3-5 years of supervisory or managerial experience.

**McMaster University**
Ranked as one of the world’s top 70 universities, McMaster University is known for teaching and research excellence. Our purpose is the discovery, communication, and preservation of knowledge. In our teaching, research, and scholarship, we are committed to creativity, innovation, and excellence. We value integrity, quality, inclusiveness, and teamwork in everything we do. We inspire critical thinking, personal growth, and a passion for lifelong learning. We serve the social, cultural, and economic needs of our community and our society.

**Department of Chemistry & Chemical Biology**
The Department of Chemistry & Chemical Biology is a dynamic group of staff, postdoctoral fellows, students, and 30 full-time faculty members who conduct leading-edge research and top-tier training of undergraduate and graduate students in all areas of chemistry. We boast world-class facilities and instrumentation and maintain rich collaborative relationships with many departments across campus and with various McMaster research institutes and core facilities including the McMaster Nuclear Reactor, the Bio Interfaces Institute, the Institute for Infectious Diseases Research, and Brockhouse Institute for Materials Research. Join us and spark your imagination

**Assistant Academic Department Manager Role**
The Assistant Academic Department Manager (AADM) provides support to the Chair and Academic Department Manager (ADM) in the strategic and operational management of an academic department with multiple functions including graduate and undergraduate programming, fee-for-service facilities, labs, and external partnerships. The AADM has a crucial role in providing support in administrative, operational, and strategic matters, collaborating with academic leadership and central offices. This role will support all critical functions, including but not limited to, financial management, human resources management, tenure and promotion, space and physical resource management, research administrative support, academic planning, advising and scheduling, and other strategic matters. Reporting to the Academic Department Manager, the AADM provides analysis of the Department’s needs related to planning, resourcing and proposal development using detailed data analytics to develop and drive the Department’s strategy. On a day-to-day basis, the AADM implements the policy decisions taken by the Department, Faculty, or University with respect to undergraduate and graduate students, and research administration, may represent the department/programs on university-wide committees, and provides leadership and direction to the staff who provide service to students in the undergraduate and graduate programs.

**_ Are you a proactive and versatile team player with a strong work ethic who is ready to contribute wherever needed in order to make a meaningful impact?_**

**_ As a valued member of our team, you will be expected to wear multiple hats and assist with various responsibilities. Therefore, this position requires someone who is highly organized and can adapt quickly, take initiative, and demonstrate a proactive approach to problem-solving._**

**_ If you are someone who is personable, well-rounded, thrives in a collaborative environment, enjoys taking on new challenges, and is committed to ensuring the success of our team, we encourage you to apply_**

**Core Accountabilities**:

- **Operational management**: Supports the Chair and ADM in implementing all infrastructure activities. Examples: participate in crisis-response planning, sit on department committees and participate in the development/revision of policies/procedures, support program reviews, create promotional materials and update the department's website, support the creation/revision of by-laws, help book events and special meetings, manage calendars.
- **Strategic planning**:Implementation of the department strategy, contributes to strategic thinking for development and implementation of new initiatives, and collects information to support the critical analysis of the department's needs relating to planning and resourcing.
- **Financial management**: Supports the Academic Department Manager (ADM) to manage the financial resources (operating, research, facilities/services, research institutes and centres) of the department.
- **Human resources management**: Support the Chair and ADM to ensure the annual Recruitment and Tenure and Promotion process is completed in a timely fashion, and assists the Chair with the collection and compilation of information for the annual Career Progress and Merit process for faculty. Provides significant support in human resources activity including hiring, on-boarding, work

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