District Operations Center Administrator

1 month ago


Ottawa, Canada Eaton Industries (Canada) Company Full time

**Eaton’s Electrical sector is currently seeking a District Operations Center Administrator to join our team. This position is based at our Ottawa, ON facility and offers benefits from Day1.**

**What you’ll do**:
The primary purpose of this position is to provide administrative support for the Eastern Ontario (Ottawa) Field Services Group.
- Supply insurance certificates or order documents required.
- Enter orders and costs in Oracle system for all jobs. (Oracle 11i, Oracle R12)
- Initiate billing in Oracle and insure all costs and time are accounted for in the job.
- Manage work in progress report and AR reports.
- Work with customers with Accounts Receivable issues to collect payment.
- Open supplier accounts in Eaton System.
- Manage supplier invoicing issues, work with IT to resolve issues.
- Assign purchase orders to correct projects, insure costs hit projects accordingly.
- Shop for best pricing on office and shop supplies.
- Create all shipping documents and packing slips.
- Request export paperwork from Eaton customs group by filing out proper documentation.
- Send all customs paperwork from imports from the USA or elsewhere to Eaton customs group.
- Obtain and maintain list of products inventoried to facilitate ordering of products required.

**Qualifications**:
Basic (required) Qualifications:

- Diploma in Business Administration or Accounting or equivalent.
- 3 years of experience working in a high-volume administration function.
- Legally authorized to work in the Canada without company sponsorship

Preferred Qualifications:

- Knowledgeable in order entry and time entry software systems Must leverage resources and relationships within the division, other Eaton Electrical business units, and customers in order to achieve success
- Ability to understand profit and loss statements including margins, costing, sales, materials, labor, inventory and absorption.

**Skills**:
Position Criteria:

- Excellent communication and interpersonal skills.
- Strong analytical aptitude and complex problem-solving skills.
- Effective time management, prioritization and project management skills.
- Demonstrated ability to provide excellent service and represent company interests in developing customer relationships to assure long-term customer satisfaction.
- Ability to complete all tasks with limited involvement and direction from Manager.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Ottawa, ON K1B 5N2: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is your highest level of education or currently studying?

Work Location: Hybrid remote in Ottawa, ON K1B 5N2



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