Receptionist / Administrative Assistant

2 weeks ago

Vancouver, Canada Pacific Mergers and Acquisitions Inc. Full time

**OVERVIEW**:
Pacific M&A and Business Brokers is Canada’s leading Business Sales and Acquisitions Transaction Advisory firm.

Pacific Takes pride in its core values, principles and team. More importantly we understand the needs of our clients and since 2004 we have built a company that is a leader in its field in knowledge, professionalism and client focus.

Our team is why we are the best of the best.

**ESSENTIAL RESPONSIBILITIES**:
Working in a confidential environment you are responsible for providing a wide range of administrative, coordination support and reception activities in a confidential environment.

Duties and responsibilities include those of receptionist, administration and assistant to the comptroller and president

You are a well-balanced and rounded, organized individual with above average oral and written communications skills and a strong desire to learn and grow both personally and professionally.

You are an enthusiastic team player, with a positive work attitude, and a commitment to providing quality service. You are dedicated, energetic, positive, fun-loving, and a self-starter that enjoys team work, self-initiative and results.

The Company follows strict COVID protocols for a safe working environment.

**GENERAL ACTIVITIES**:
Courteously answering phone lines and welcoming guests and visitors.

Managing of incoming/outgoing mail and couriers.

Ensure orderly and secure reception.

First point of client contact on both phone and in person - greetings, set up, making coffee, cappuccino, sanitizing, etc.

Administering and maintenance of confidentiality forms and agreements.

Monitoring and process of licensing and subscription and related renewals.

Assisting the marketing lead with marketing and advertising requirements.

Assisting the comptroller in various accounting and bookkeeping activities using Quick Books.

Use and administering CRM activities.

Co-ordinate office and staff activities and schedules.

Maintain, amend and update processes and procedure manuals for optimum accuracy, use and efficiency.

Assist the president with activities, appointments, and scheduling.

Prepare and/or edit internal and external documentation and or correspondence.

Assist with printing, binding, mailing, training, contracts etc.

Coordinate various broker activities and provide general required support.

Set up meetings and related.

Interface between staff and IT with related issues and activities.

Deal with Phone voice mail messages and distribution thereof.

Maintenance of meeting rooms and lunch room.

Data entry and analyzes thereof as required.

Coordinate and liaise with vendors and subcontractors as required.

Other duties as assigned.

**REQUIREMENTS**:
Post-Secondary education at minimum.

Knowledge of basic bookkeeping and accounting is essential.

Basic Quick Books Skills an asset.

Above average English language and communication skills is required.

Excellent writing skills.

Above average people skills.

Team player.

Excellent Microsoft Office 365 suite skills including MS Word and Excel.

CRM experience and or exposure an asset.

GROWTH OPPORTUNITY: The Company believes in “growth within” and as such, welcomes the opportunity for all its employees to grow in concert.

**Job Types**: Full-time, Permanent

**Salary**: $38,000.00-$45,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6C 2T6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 2 years (required)
- Administrative experience: 2 years (required)

**Language**:

- English (required)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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