Financial Administrator

4 weeks ago

Victoria, Canada John Howard Society of Victoria Full time

Job Title: Financial Administrator

Company: John Howard Society of Victoria

Location: Victoria, BC

, Permanent

**Salary**: $58,000 - 70,000 based on experience and qualifications

Benefits: Dental care, Disability insurance, Employee assistance program, Extended health care, Life insurance, Paid time off, RRSP match

**About the organization**:
The John Howard Society of Victoria is a dynamic, innovative social service organization that strives to create safe, healthy, and inclusive communities for all. Our goal is to help individuals achieve greater independence by providing support with housing, life-skills, education, employment, and community-based services. We are a fast moving organization and focused on rapid growth.

At John Howard Society of Victoria, we come from various backgrounds and share a common goal of wanting to make things better in our community, for our community. We believe in creating a dynamic work environment that adapts to your needs.

**What We Offer**:

- ** Competitive Benefits**: Enjoy paid vacation, sick and personal time, health and dental plans, long-term disability, critical illness and a registered pension plan / RRSP
- ** Supportive Environment**: Our Employee Assistance Program and professional development opportunities are designed to help you succeed both personally and professionally. We invest in our employees' growth through training programs, workshops, and mentorship opportunities.
- ** Engaging Culture**: Be part of a friendly team that values your input With numerous employee committees, you can make your voice heard and contribute to meaningful change for our clients and our community.
- ** Employee Engagement**:We often organize team and social gatherings to strengthen relationships and foster camaraderie to create a supportive network among colleagues.
- ** Impactful Work**: Employees at JHS Victoria are driven by a shared mission to make a positive difference in the community. Engaging in meaningful work enhances job satisfaction and connects team members to a greater purpose.

**Our Vision, Mission, Goals, and Values**
- ** Our Vision**: A safe, healthy, and inclusive community for all
- ** Our Mission**: We contribute to a safer, stronger and more sustainable communities by supporting people to achieve greater independence
- ** Our Goals**:

- Service Excellence: Improve the quality of life of the people we service through more relevant, accessible and sustainable services.
- Organizational Sustainability: Realize a resilient operational and governance model that supports JHSV to consistently serve the end-to-end client journey.
- Capacity: Increase our capacity to work effectively and efficiently as a team.
- ** Our Values**:

- Our Service Commitments (_How we provide services to clients)_** -**Dignity**,**Advocacy**,**Empowerment
- Team Values (_How we work together)_ - Collaboration, Accountability, Resiliency

**About the Role**:
Reporting to the Business Services Manager, the Financial Administrator is responsible for maintaining the financial transactions, records and overseeing forecasting, budgeting, and other corporate finance functions. This position will support the execution of a day-to-day accounting operations of the organization as well as financial reporting, including daily, weekly, and monthly reports for management and supporting the month end close process.

This role would suit someone who is well organized, adaptive to change, thrives in a deadline driven environment with competing priorities and is results oriented.

**Responsibilities**:

- Full cycle accounting including A/P, A/R, and account reconciliations
- Prepare all government remittances, including source deductions, GST, WCB, Employer Health Tax and organization filing
- Prepare: monthly bank and CC reconciliation, quarterly financial statements and program budgets and year end reporting.
- Ensure A/R, A/P, Payroll and cost allocations to departments are running efficiently and accurately.
- Payroll processing and benefits administration
- Report monthly to internal and external stakeholders
- Develop solutions that meet departmental and funder requirements
- Identify areas of improvement throughout the department to strengthen, modify or eliminate process to increase efficiency and strengthen controls, and aid in the implementation
- Advise the Management and ED on financial planning strategies to ensure the organization remains on track to hit our targets and goals
- Assist in funding proposals
- Compliance with Finance policies
- Other duties as required

**Qualifications**:

- Education: Degree in accounting, business administration, or a related field
- Experience: Minimum of 3-5 years of relevant experience in bookkeeping, preferably in a public sector or nonprofit environment.
- Experience in Software: Advanced skills in QuickBooks and Microsoft suite including SharePoint
- Experience with automation technology, including digital record-keeping and automating p

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