Office Administrative Assistant
2 weeks ago
Work Term: Permanent
- Work Language: English
- Hours: 32 to 44 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
**Tasks**:
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Oversee the preparation of reports
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Assign, co-ordinate and review projects and programs
- Oversee payroll administration
- Oversee the analysis of employee data and information
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:
- Google Docs
- Sage Accounting Software
- Database software
- Accounting software
- Human resources software
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- Simply Accounting
- MS Windows
- MS Outlook
**Technical terminology**:
- Financial
- Business
**Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
**Security and safety**:
- Basic security clearance
- Criminal record check
**Transportation/travel information**:
- Own transportation
- Own vehicle
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Attention to detail
**Personal suitability**:
- Ability to multitask
- Accurate
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
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