IT Project Coordinator

6 months ago

Mississauga, Canada Control Gap Inc. Full time

We're looking for someone to support our Project Managers with planning & budgeting, implementation and completion of specific projects while ensuring consistency with Control Gap’s overall strategy. As part of the Control Gap team, you will work with high-profile clients in various industries and collaborate with a team of highly-skilled security consultants on challenging projects, large and small. We analyze, assess and design effective security controls to help clients achieve Payment Card Industry (PCI) compliance, privacy compliance and to improve enterprise-wide security.

Our intent is to have you grow with us while, if you desire, working towards becoming a well-rounded project resource and to obtain the Project Management Professional (PMP) certification, with the end goal of becoming a fully-fledged Project Manager. Our people are our most valuable assets and we believe in fostering career development and growth opportunities for every individual on our team. We also offer a competitive benefits package and an excellent work environment that encourages team work.

**Responsibilities**:

- Help manage day-to-day PMO tools and processes, e.g. Project & Executive Reporting, Project Plans, Risk Issues & Action Logs, Project Financials, Meeting Minutes/Action Items, Document Management, etc.
- Work with Project Leads to gather status updates (Milestone level and overall status). This requires weekly follow ups to make sure the correct information is being reported, and reviewing these with the Project Manager on a consistent basis
- Attend project status meetings, taking minutes and publishing them to all attendee’s
- Prepare project status reports for assigned projects as required
- Scheduling of meetings (involving status updates, conference calls, onsite client meetings, project kick-offs and project closure meetings)
- Track and manage all project expenses and allocated hours/budget
- Monitor and control projects by tracking the completion of project deliverable and escalating as appropriate**Soft Skills**:

- Excellent written and verbal communication skills
- Exceptional customer service, communication and interpersonal skills
- Can create and track action logs / deliverable's
- Proficient with Microsoft Office
- Strong organizational skills
- Has supported multiple PMs simultaneously
- Ability to handle challenges and project work loads
- Can manage small projects independently and is comfortable with client facing communication
- Positive attitude and grace under fire.**Education and Work Experience**:

- College or University Degree
- Minimum 2 Years of technology project experience
- Experience in an office setting supporting management and multiple teams
- Experience dealing with financial data and project reporting
- Experience updating project plans, status reports and dashboards
- Experience taking meeting minutes, with an emphasis on action items and decisions made

**Benefits**:

- Company paid medical and dental benefits
- Company paid cellular phone, phone service, and data plan
- Company paid continuing professional education and certification maintenance
- 3 weeks of paid vacation, with 4 weeks of paid vacation after 5 years of service
- Company team building events throughout each year

**Location**:

- You must be located within reasonable travelling distance of the Control Gap Headquarters in **Mississauga, Ontario, Canada**:

- You must possess reliable transportation to travel to company offices and to client work sites

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