Office Manager

1 month ago


King City, Canada Haven Greens Full time

**About the Company**

Haven Greens is leading the way in sustainable agriculture by revolutionizing leafy greens production in Canada with advanced greenhouse technology. Based in King City, Ontario, our cutting-edge facilities use renewable energy and Controlled Environment Agriculture (CEA) practices to provide fresh, locally-grown leafy greens year-round. Building on Kinghaven’s legacy of agricultural innovation, we are committed to reducing the environmental impact of traditional farming and minimizing long-haul transportation.

At Haven Greens, our mission is to set new standards in sustainable food production by integrating technology, science, and environmental stewardship. We foster a culture of innovation and collaboration, offering a dynamic environment where you can grow with us from the ground up. Join us in our journey to deliver high-quality, nutritious produce to our communities while protecting the planet. If you’re passionate about sustainability and ready to take on new challenges, we’d love to have you on our team at Haven Greens.

**About the Role**

We are seeking a highly organized and proactive Office Manager to join our team at Haven Greens. In this pivotal role, you will serve as the backbone of our office operations, ensuring a productive and efficient work environment. Your responsibilities will encompass a wide range of administrative tasks, from managing office logistics to supporting our staff in their daily activities. By maintaining an organized and well-supplied office, you will enable our team to focus on cultivating high-quality leafy greens and driving the company's success.

Beyond traditional office management, you will play a critical role in supporting our procurement and fulfillment functions. This includes assisting with supplier and customer purchasing processes, handling invoices, and ensuring timely order fulfillment. You will collaborate closely with various departments—such as Sales, Operations, Finance, and Human Resources—to streamline processes and enhance productivity. Additionally, you will assist in planning and executing events that promote our brand and contribute to special projects that foster growth and innovation within our greenhouse operations.

**Key Responsibilities**
- **Office Management**: Oversee the setup and maintenance of an organized and efficient office environment, ensuring staff areas are well-stocked, managing office supplies, and coordinating with vendors to promote productivity.
- **Supply Chain Support**: Assist Sales, Operations & Logistics teams by managing supplier and customer purchasing processes, including issuing purchase orders, handling invoices, and ensuring timely order fulfillment.
- **Finance & Accounting Support**: Collaborate with the Director of Finance and accounting partners to perform basic bookkeeping tasks such as managing accounts payable and receivable, reconciling bank statements, and maintaining accurate financial records.
- **General Operations**: Support daily business activities by ensuring seamless processes, assisting with the implementation of new systems to enhance collaboration and productivity, and proactively addressing operational issues to minimize disruptions.
- **People and Culture**: Support HR initiatives by aiding in new hire onboarding, facilitating staff programs and team-building activities, and coordinating team events to foster a positive workplace culture.
- **Event Coordination**: Assist in planning and executing on-site events to drive sales and brand awareness, including coordinating logistics for sales meetings, media events, and other promotional activities.
- **Special Projects**: Contribute to cross-functional projects that support the growth and efficiency of greenhouse operations, collaborating with various teams to achieve project objectives.

**Must-Haves**:

- Post-secondary education
- Minimum of 2 years' experience in office administration or a similar role.
- Proficiency in MS Office Suite (Word, Excel, Teams).
- Familiarity with accounting software (QuickBooks, Plooto, Dext).
- Basic knowledge of bookkeeping and financial record-keeping.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Detail-oriented with a high level of accuracy.
- Ability to handle confidential information with integrity.
- Proactive and able to work independently.
- Strong team player with a collaborative mindset.

**Nice-to-Haves**:

- Familiarity with procurement systems
- Knowledge of HR processes and onboarding
- Experience with project management software, such as Notion
- Passion for sustainability and healthy living
- Experience in Controlled Environment Agriculture

**Working at Haven Greens**

At Haven Greens, we are committed to creating a workplace where our team feels supported, valued, and inspired to achieve their best. We believe that a healthy, engaged workforce is the key to our success, and we are dedicated to f



  • King City, Canada Kingscape Landscape Construction Group Full time

    Overview: We are seeking a highly organized and detail-oriented Office Manager/Project Coordinator to join our team. You will be responsible for assisting with various administrative tasks and coordinating activities to ensure the smooth operation of projects. This is a vital role that requires strong organizational skills and the ability to multitask...

  • Office Receptionist

    7 months ago


    King City, Canada King Heights Ltd. Full time

    **Key Responsibilities**: - Manage incoming calls, directing them to the appropriate parties and ensuring prompt resolution. - Proactively reach out to prospective leads via phone, maintaining a courteous and professional demeanor. - Schedule appointments efficiently, coordinating with both clients and internal teams. - Greet and assist clients and guests...


  • King City, Canada Mattdaniels Limited Full time

    Job description Come join our team at Mattdaniels Limited. We are a successful construction and service company providing support and special services to multiple high rise and low rise builders throughout the GTA. We are currently looking for an Office Assistant **What will you be doing?** - General office administration - Organizing file systems -...

  • Office Representative

    7 months ago


    King City, Canada Anna Raeli Insurance Agency Full time

    **Responsibilities** - Establish customer relationships and follow up with customers, as needed. - Use a customer-focused, needs-based review process to educate customers about insurance options. **Job Requirements**: - Professionalism and attention to detail. - Ability to multitask. - Strong communication and verbal skills. - Ability to work in a fast...


  • King City, Canada Griffith Commercial Cleaning Full time

    G.C.C Inc. provides the highest quality and professional cleaning services. We take pride in demonstrating our abilities to provide such immaculate services to the comfort of our clients and their staff. Employee duties include clean and disinfect washrooms and kitchen, dust areas as required, clean and sanitize office desks and equipment, sanitize high...


  • King City, Canada ClubLink Full time

    **ClubLink Corporate Office is hiring a Payroll Associate!** **Daily and Weekly Operations**: - Data input of new hires, and changes to employee information into the payroll system. - Communicate with management regarding payroll situations. - Administrative tasks such as creating employee folders, and filing paperwork. - Assist in running various payroll...


  • King City, Canada Bar.B.Q 1988 Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years **Work setting**: - Accommodation and food services **Budgetary responsibility**: - $100,001 - $500,000 **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and...


  • King City, Canada Bar.B.Q 1988 Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years - **Work setting**: - Accommodation and food services - ** Budgetary responsibility**: - $100,001 - $500,000 - ** Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments...

  • Finance Officer

    6 months ago


    King City, Canada KING'S RIDGE MONTESSORI Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years **Tasks**: - Calculate and prepare cheques for payroll - Keep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systems - Maintain general...

  • finance officer

    7 months ago


    King City, Canada KING'S RIDGE MONTESSORI Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 2 years to less than 3 yearsTasksCalculate and prepare cheques for payrollKeep financial records and establish, maintain and balance various accounts using manual and computerized bookkeeping systemsMaintain general ledgers and financial...

  • Financial Reporting

    3 weeks ago


    King City, Canada The Mason Group - Strategic Search Partners Full time

    Join a dynamic team committed to transforming the financial reporting function through process automation and efficiency improvements. This newly created role offers the opportunity to lead initiatives that enhance reporting accuracy, timeliness, and integrity within a forward-thinking organization.As the Financial Reporting and Compliance Manager, you will...


  • King City, Ontario, Canada The Mason Group - Strategic Search Partners Full time

    The Mason Group - Strategic Search Partners seeks a seasoned professional to lead the financial reporting function towards process automation and efficiency enhancements. As the Financial Reporting and Compliance Manager, you will oversee external financial and compliance reporting processes, including financial statement preparation, executive monthly...

  • Financial Reporting

    3 weeks ago


    King City, Canada The Mason Group - Strategic Search Partners Full time

    Join a dynamic team committed to transforming the financial reporting function through process automation and efficiency improvements. This newly created role offers the opportunity to lead initiatives that enhance reporting accuracy, timeliness, and integrity within a forward-thinking organization.As the Financial Reporting and Compliance Manager, you will...

  • Financial Reporting

    3 weeks ago


    King City, Canada The Mason Group - Strategic Search Partners Full time

    Join a dynamic team committed to transforming the financial reporting function through process automation and efficiency improvements. This newly created role offers the opportunity to lead initiatives that enhance reporting accuracy, timeliness, and integrity within a forward-thinking organization.As the Financial Reporting and Compliance Manager, you will...


  • King City, Ontario, Canada Randstad Full time

    We are seeking a detail-oriented and motivated professional to join our team in King City on an 8-month contract with strong potential for extension based on performance.About the RoleThe ideal candidate will have solid experience in preparing invoices, managing clients, and communicating effectively with stakeholders.Exceptional communication skills and...

  • Restaurant Manager

    1 month ago


    King City, Canada Bar.B.Q 1988 Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years - **Budgetary responsibility**: - 0 - $100,000 - ** Tasks**: - Supervise staff - Train staff - Determine type of services to be offered and implement operational procedures - Balance cash and complete balance sheets, cash reports and related forms - Conduct performance reviews - Cost...

  • Food Safety

    1 month ago


    King City, Ontario, Canada Haven Greens Full time

    About UsHaven Greens is at the forefront of sustainable agriculture, committed to transforming the production of leafy greens through innovative greenhouse technology and cutting-edge practices.Job SummaryWe are seeking a dedicated Food Safety & Quality Assurance Manager to oversee food safety and quality assurance at Haven Greens. The successful candidate...


  • King City, Canada Priestly Demolition Full time

    **Summary** The Financial Reporting and Compliance Manager will be responsible for the preparation and distribution of various financial statements to management. Other responsibilities will be managing all aspects of Priestly Demolition Inc.'s corporate external financial and compliance reporting processes including planning and coordination of the annual...

  • Restaurant Manager

    6 months ago


    King City, Canada Bar.B.Q 1988 Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years **Budgetary responsibility**: - 0 - $100,000 **Tasks**: - Plan, organize, direct, control and evaluate daily operations - Supervise staff - Train staff - Determine type of services to be offered and implement operational procedures - Balance cash and complete balance sheets, cash reports...

  • restaurant manager

    7 months ago


    King City, Canada Bar.B.Q 1988 Full time

    Education: College/CEGEPExperience: 2 years to less than 3 yearsBudgetary responsibility0 - $100,000TasksSupervise staffTrain staffDetermine type of services to be offered and implement operational proceduresBalance cash and complete balance sheets, cash reports and related formsConduct performance reviewsCost products and servicesOrganize and maintain...