Graduate Programs Specialist

1 week ago

Lethbridge, Canada University of Lethbridge Full time

**Job Title**
- Graduate Programs Specialist (Arts & Science)

**About the University**

**It’s your time to shine**
Work where the world comes to create, discover and learn.

We are one of Canada’s top universities and leading research institutions. With more than 8,000 undergraduate and graduate students, two campuses (Lethbridge and Calgary), seven faculties and schools, and more than 2,500 employees, ULethbridge is Lethbridge’s second largest employer. Faculty and staff come together to contribute, each in their own way, to establishing ULethbridge as Canada’s destination university. In 2022, Lethbridge was recognized as one of Canada’s top small cities.

**Position Details**

**Position**:
Graduate Programs Specialist (Arts & Science)

**Reports to**:
Manager, School of Graduate Studies

**Employee Type**:
Continuing AUPE Salary Grade 12 - Student Information and Support

**Start Date**:
March 3, 2025

**Hours of work**:
35 hours per week (8:30 a.m. to 4:30 p.m., Monday to Friday)

**What’s Great About This Job**
- In this position, you will be a key player in creating an environment where graduate students can flourish and in helping to build excellence in graduate education. Every day, you will foster robust relationships to enable collaboration across the University, build strong connections with graduate students, and be creative in proposing solutions—while upholding the integrity of institutional policies and procedures — to issues encountered by graduate students.

**How We’ll Make This a Great Position For You**
- You will be an ambassador for the School of Graduate Studies and for our graduate students. We will invest in development of your professional skills and competencies and want you to feel at home as a member of a team that strives to create a community of learning where students, faculty, and staff from diverse backgrounds feel welcome, are treated equitably, and can thrive in their various endeavors.
- Among other areas of focus, we will train you to use our admission review system, student program management system, and other reporting tools (e.g., Admit, ServiceNow, Tableau). We’ll also provide you with education in First Nations principles of ownership, control, access, and possession (OCAP®) through the First Nations Information and Governance Centre.

**Key Graduate Programs Specialist (Arts & Science) Responsibilities**
- The position involves a high degree of autonomy, initiative and independence. You will provide support in areas outlined below:

- Student support and program advising: Help students, faculty, and staff to navigate program requirements, manage challenges, process and monitor program milestones, and guide students through to degree completion.
- Applicant support: Facilitate admission review processes by advising and supporting Graduate Program Committees in assessing admission and funding decisions.

**Position Qualifications**
- This position requires that you hold an undergraduate degree and have at least one to two years of experience working in a post-secondary or public sector setting. Your strong communication, interpersonal, and relationship management skills will be critical to success in this position.

**Beyond that, you’ll be a great fit if**:

- You have experience beyond undergraduate studies in a university setting, either as a graduate student or in a professional capacity.
- You have demonstrated a commitment to valuing equity, diversity, and inclusion.
- You have proven skills in analysis, problem solving, and critical thinking to exercise sound judgement.
- You have experience utilizing, understanding, and recommending on policies and procedures.
- You’re a skilled communicator with experience utilizing a variety of tools.
- You can manage several priorities while maintaining attention to detail in executing tasks.
- You enjoy collaborating and problem solving with diverse teams.
- You are a self-starter who can independently manage a portfolio of tasks.
- You are digitally literate and have experience using office productivity systems.

**Starting Salary Range (at 1.0 FTE)**
- $5,291.00 - $5,990.00 monthly

**Full Salary Range (at 1.0 FTE)**
- $5,291.00 - $6,687.00 monthly (AUPE - Grade 12)

**Campus**
- Lethbridge

**Employment Group**
- AUPE

**Position Category**
- Other

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