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Administrative Assistant

4 months ago

Calgary, Canada Mount Royal University Full time

**Job Description**:
**About MRU**:
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 40 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

**About the Bissett School of Business**:
The Bissett School of Business brings to you an innovative education that combines sound academic programs with leading edge industry practices.

Aspiring to provide a diverse and inclusive learning environment, Bissett challenges students to become community leaders. Using fundamentals of experiential learning and small class sizes, students are provided with opportunities to connect with industry professionals and local communities throughout their degree.

We offer a different kind of business education, to students who want to make a change in our world. The experience at Bissett is very unique, challenging students to put knowledge into practice by engaging in real client projects and directed research. By studying at Bissett our students will transform their degree into their passion.

**About the Role**:
**TITLE**:Administrative Assistant to Chair

**SUPERVISOR'S TITLE**:Chair, Entrepreneurship, Marketing, and Social Innovation

The Administrative Assistant performs a range of complex administrative duties to support the Department Chair in a timely, effective and efficient manner. The incumbent works with a high degree of independence and relieves the Chair of the many administrative responsibilities. This individual is the communication link between faculty, staff, students and the community. A key focus of the position is coordination and implementation of administrative functions within the department to ensure each semester runs smoothly and efficiently. The position also acts as the front line contact, ensuring that a positive image is projected at all times and that enquiries are responded to in an effective and knowledgeable manner.

**Responsibilities**:
**Administrative support to the Chair**
- Schedule appointments for the department chair, including booking rooms and coordinating catering
- Draft letters and other correspondence on behalf of the Chair
- Track and report on department metrics
- Assist the Chair with workload distribution and assignments for full-time and contract faculty
- Work closely with the Chair to schedule classes, including: input into scheduling programs; coordinate Faculty schedules and classes offered; maintain current course registration and waitlist numbers for additions and cancellations; and liaise with Scheduling

**Administrative support to the Department**
- Act as the primary communication link between students/public and the faculty/staff
- Schedule and coordinate department and other assigned Bissett meetings including booking rooms, preparing and distributing agendas, and taking minutes
- Work closely with the faculty, assisting with exam schedules and deferred exams
- Provide logístical support for part-time faculty recruitment. This includes organizing and coordinating hiring documentation for the hiring committee; preparing offer letters; preparing normal and overload contracts; updating individual information; generating IDs and onboarding
- Provide logístical support for Student Perception of Teaching (SPoT) including: arranging and ensuring completion of documentation; arranging for instructor signatures; and reviewing student evaluations for discrepancies and other details
- Update, organize orders and review textbook adoptions
- Update contact lists as required
- Coordinate event logistics including room scheduling, advertising, floor plans, food, flowers, etc.
- Coordinate guest logistics including hotel, flight and transportation planning and booking

**Other administrative support**
- Share reception coverage with other Administration staff during breaks, vacations, and other absences
- Update student and faculty personal information in Banner
- Other duties as assigned.

**What We Offer**:
Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person