Vendor Management Coordinator

3 weeks ago

Edmonton, Canada Alberta Pensions Services Corporation (APS) Full time

**Position**: Vendor Management Coordinator

**Position Type**: Full-time, Temporary, Excluded [Internal/External]
Until October 21, 2024

**Location**: Edmonton Area

**Classification**: Pay Group V

**Salary Range**: $77,335.00 to $110,479.00

You read the terms and conditions on agreements
and strengthening services is your strong suit
- that’s why the role of Vendor Management Coordinator may be for you

What you’re passionate about
You enjoy being part of a vendor management process that empowers a company to reduce risk and make data-driven decisions. Using your exceptional attention to detail and interpersonal skills, you enjoy influencing vendor selection, negotiating agreements and contracts, helping control and manage costs, and ensuring quality and timely delivery of services. You’re at your best when everything is in its place, thanks to your time management, organization, and planning skills.
A typical day for the Vendor Management Coordinator
- Collect and evaluate third-party risk management.
- Track third-party risk reporting, incorporate into contracts and manage the coordination of appropriate business area reviews, deficiency tracking and risk mitigation reporting.
- Support vendor management reviews in conjunction with contract managers and key stakeholders.
- Evaluate vendors, gauge their quality of work, and assess vendor performance against organizational standards. Provide recommendations against disclosed risk, disruption, or loss of critical information and assets.
- Understand vendor operations, criticality, and alignment with disaster recovery plans.
- Build long-term alliances and strengthen partnerships through relationship management.
- Establish adequate and effective contract management and procurement procedures to improve corporate operating activities.
- Administer the tendering process, develop request for proposal documents and provide consultation to contract managers and key stakeholders.
- Provide regular briefings to senior leadership to keep them current with changes and performance against existing agreements with vendors.
- Understand contractual terms and conditions and their commercial implications to the business to effectively manage vendor agreements and relationships
- Represent the needs of the business during vendor negotiations.
- Conduct regular audits of vendor invoices and facilitate the resolution or escalation of invoices or credit-related issues in accordance with contract terms and conditions.
- Analyze key performance indicators to measure vendor performance.

What you bring
- Degree in MIS, business administration, management, economics or related and 5 years directly related experience.
- Experience working in a multi-vendor IT, shared services, or operations environment.
- Licensing or certification for vendor management, supply chain management or related, such as CVM, CPVM, SCMP, PMAC, ITILV4, ISAE.
- Experience managing vendor relationships and resolution of issues in a cross functional environment is preferred.
- Minimum of 5 years' experience developing, implementing and managing IT vendor performance, projects, and relationships.
- Alberta trade agreement knowledge.
- Alberta tendering and request for proposal development experience.

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