Reception/administrative Assistant

2 weeks ago


New Minas, Canada Careforce Home Care Full time

**Job Summary**:
The Administrative Assistant is responsible for administrative support functions to assist Careforce in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

**Key Responsibilities**:

- Responds to any general inquiries including answering telephone calls in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Greets and directs all in-coming calls.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
- Responsible for the mail pick-up and drop off.
- Answers general inquiries regarding Careforce Home Care with informed and satisfactory responses.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Updates policies/procedures and manuals as required.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Receives and receipts donation, and bill payments.
- Prepares bank deposits.
- Performs other duties as assigned.

**Skill Requirements**:

- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times

**Other**:

- Criminal records and vulnerable sector check

**Job Type**: Fixed term contract
Contract length: 8 weeks

**Salary**: $14.50 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- New Minas, NS B4N 3E8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

Application deadline: 2023-06-16
Expected start date: 2023-06-26



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