Digital Project Specialist

5 days ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

**Purpose**

**The Digital Project Specialist will play an important role in the redevelopment and launch of Sunnybrook Foundation’s new website. **In this exciting, 12-month contract role you will collaborate with our Digital team, agency partner(s), and cross-functional Foundation and Hospital teams, throughout the project cycle. You will support the website's conceptualization, work with the core Project Team through the each project phase, and play a key support role in project planning and management.

**Reporting to the Digital Marketing Manager, Infrastructure **- you are a highly organized planner, passionate about all things web, experienced in web-design and proficient in project management. _We are building a best-in-class website and your expertise will help create our new, innovative online presence._

**Key accountabilities**
- Support all project planning and management activities with our project team, and with our Agency.
- Develop project process documents and collaborate on stakeholder communications management
- Support consultations, reviews and approvals with internal stakeholders to determine the website's desired functionalities, UX and design
- Collaborate on work to deliver on user-friendly and visually appealing interfaces
- Support detailed scoping work for content strategies, information architecture, feature-set mapping, technical architecture, content migration

**Responsibilities**
- Help develop and manage scope, timelines, work back schedules and bottlenecks for website redevelopment project deliverables
- Book project meetings and document detailed notes and action items
- Preparing agendas, project progress updates, presentations decks for stakeholder meetings.
- Track and update status using project management tools including Wrike, Google Drive and others
- Update Foundation Intranet with key project updates and milestone achievements.
- Coordinate communications and action items for internal teams and agency
- Coordinate approvals and User Acceptance (UAT) testing with cross functional stakeholders
- Work to, and enforce correct project procedures, chasing of deliverables & other project documentation Deliver clear project status reports and draft presentations for the team and key stakeholder meetings
- Support Google Analytics reporting, data gathering and analysis to inform web design and information architecture
- Troubleshoot and testing prototypes, as well as monitoring the live deployment of the product.
- Document website development processes and procedures, if required.
- Keep abreast of developments and trends in website design.

**Qualifications**:

- Proven ability and demonstrable experience in helping to deliver and managing large scale websites to budget, on time and to a high quality.
- Excellent project management and leadership attributes to include:

- Stakeholder management
- Documentation
- Planning
- Risk & issue management
- Task scheduling
- Resource management
- Communication management
- 2-5 years of supporting end-to-end web project management
- Proven experience with Agile project management methodology, and Jira or similar software
- Familiarity with Content Management Systems such as Wordpress, Drupal, Joomla
- Solid working knowledge of SEO and Google Analytics
- Experience navigating accessibility and compatibility considerations from a web design perspective
- Excellent organization, time management skills and problem-solving skills
- Strong written and verbal communication skills
- University or College degree or equivalent experience information technology, web design, digital marketing or related fields.

**Length of contract: 12 Months from start date.**

**To Apply**:

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