Assistant to The President

2 weeks ago

Old Montreal, Canada TRANS-PRO LOGISTICS Full time

Greetings

We are looking for the perfect person to assist our company's president in his day-to-day professional as well as personal commitments. This person will be dynamic, proactive and super well-organized. Able to handle many tasks at once, they will thrive in a fast-paced environment, be solution-oriented and eager to get the job done and get it done well

This position involves a blend of administrative tasks to support the overall office operations and personal assistance to the president.

**Some of your tasks**:

- Manage and organize office operations, including filing, data entry, and maintaining office supplies.
- Book travel like flights, hotels, cars rentals for the team and organize trips and schedules
- Prepare and edit documents, reports, and presentations as needed.
- Assist in organizing company events and meetings.
- Manage and maintain the President’s schedules, appointments, and personal commitments.
- Handle personal correspondence and maintain a high level of confidentiality.
- Assist with personal errands, travel arrangements, and other personal tasks as needed
- Assist our CFO with monthly credit card reconciliation and other related tasks
- Act as a liaison between the President and other team members.
- Provide additional support on personal projects and tasks as assigned
- Prepare back up and reconciliation of monthly purchases
- Prepare and audit expense accounts of employees
- Nights and weekend availability for situations that require immediate attention.

What you will need to be a good fit:

- 2+ years’ experience in a similar role required
- Excellent organizational and multitasking abilities
- Strong communication skills, both written and verbal in both English and French
- Excellent problem-solving skills and attention to detail
- Proficient with Microsoft Office Suite and other pertinent software, with a focus on Excel for meticulous credit card reconciliation and attachment of invoices
- Pro at using Outlook for efficient calendar management, including setting reminders and coordinating schedules
- Ability to handle sensitive information with discretion and confidentiality
- Positive attitude, flexibility, and a willingness to adapt to changing priorities
- Bachelor's degree or equivalent experience preferred.

We look forward to meeting you

**Job Types**: Full-time, Permanent

**Salary**: From $55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Bachelor's Degree (preferred)

Ability to Commute:

- Old Montreal, QC (required)

Work Location: In person

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