Real Estate Administrative Assistant

4 weeks ago

Richmond Hill, Canada REMAX Hallmark Realty Ltd. Full time

**Administrative Assistant Job Description**

Are you organized, diligent, and dedicated? Do you thrive in a dynamic environment where you can take initiative and contribute to the success of a team? If so, we invite you to join our team.

We are a rapidly growing real estate team committed to delivering top-notch service to our clients. As we expand, we are seeking a part-time Administrative Assistant with the potential to transition into a full-time role. This is an exciting opportunity for someone eager to learn, grow, and make a meaningful impact in the real estate industry.

**What We Offer**:

- A supportive and collaborative team environment.
- Access to extensive educational resources to help you succeed and scale in your career.
- A role with growth potential as our team expands.

**What We're Looking For**:

- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent oral and written communication skills, with the ability to use and adapt existing templates for specific clients.
- Attention to detail with a high level of accuracy in data entry and document preparation.
- Independence in completing daily tasks with little supervision, while also enjoying collaboration with the team.
- The ability to work in person at the office and run errands when needed.
- A self-starter who is punctual, reliable, and capable of adapting and implementing system improvements.

**Roles and responsibilities**:
**Listing Preparation & Management**
- Coordinate and manage the preparation of listings, including staging, repairs, and inspection, etc.
- Create and organize listing materials, such as pre-listing presentations, Listing Agreements, sellers' disclosures, and comparative market analyses.
- Handle all aspects of sellers' transactions from initial contact to the execution of the purchase agreement.
- Coordinate with sellers on property photos, signage, lockbox, access requirements, and marketing activities.
- Input listing information into the Multiple Listing Service (MLS) and marketing websites, updating as needed.
- Organize and coordinate public and broker open houses.

**Client & Transaction Coordination**
- Maintain regular communication with clients and other parties involved to ensure smooth transactions.
- Obtain all necessary signatures on listing agreements, disclosures, and other documentation.
- Manage and update client information in the database and transaction management system.
- Coordinate showings, open houses, and obtain feedback from potential buyers.
- Provide daily updates to sellers regarding showings and marketing activities.
- Ensure compliance with all necessary documentation and submit to the office broker for file compliance.

**Qualifications & Skills**
- High School Diploma or higher education.
- Speak and write fluent English (other languages are a bonus)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

**Preferred Platform Experience**
- Brokerbay
- Skyslope
- Airtable
- Follow up Boss
- Docusign
- Canva
- Wordpress
- Adobe PDF creator

**Job Type**: Part-time

**Salary**: From $20.00 per hour

**Benefits**:

- Paid time off

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

  • Real Estate Sales Specialist

    2 days ago

    Richmond Hill, Canada Real Estate Homeselling Team Full time

    Fantastic opportunity here in local Real Estate! We are looking for a go-getter Real Estate Sales Agent! Want to make a lot of money and work with talented people? Love helping people find the home of their dreams? So do we! We are looking for a motivated real estate sales agent who is passionate about making the home selling/buying experience as great as...

  • Real Estate Administrative Assistant

    7 days ago

    Richmond Hill, Canada T-ONE GROUP Realty Inc., Brokerage Full time

    This position is to provide support to a growing real estate team. You will be responsible for administration, social media, as well as but not limited to, other duties as described herein. Real Estate administration experience is highly preferred. Location: Richmond Hill , Permanent **Salary**: $18.00 - $20.00 based on experience Responsibilities...

  • Personal Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Real Estate Homeselling Team Full time

    Are you interested in a job where you get to work closely with decision-makers at the highest level of a small business? We’re hiring a superb personal assistant to improve our efficiency and productivity to achieve our organizational goals. You will be taking phone calls, running errands, setting appointments, taking meeting minutes, filing paperwork, and...

  • Real Estate Personal Assistant

    1 month ago

    Richmond Hill, Canada The Daryl King Team Full time

    The Daryl King Team is seeking a highly organized and motivated individual to join our team as a Real Estate Personal Assistant to the CEO/President. As a key member of our organization, you will play a crucial role in supporting our CEO's real estate operations and contributing to the growth and success of our real estate...

  • Law Clerk

    1 week ago

    Richmond Hill, Canada Linds & Associates Full time

    **Law Clerk - Real Estate** **Richmond Hill, ON** **Hybrid Work Available!** Our client, a well established, professional and congenial law firm located in Richmond Hill is hiring! They have an opening for an upbeat and positive Real Estate Law Clerk to join its busy practice. KEY RESPONSIBILITIES: - Managing and completing commercial purchase, sales,...

  • Real Estate Secretary

    7 days ago

    Richmond Hill, Canada Mid-land Group Realty Inc. Full time

    Mid-land Group Realty Inc. is currently seeking a Part-time Real Estate Secretary to join our team. As a Real Estate Secretary, you will be a crucial support member, ensuring the smooth functioning of our office and providing administrative assistance to our team of Realtors. **Working Hours**: Weekdays or Weekend: Occasional work may be required, and...

  • Real Estate Agent

    1 week ago

    Richmond Hill, Canada immi Realty Inc., Brokerage Full time

    **IMMI REALTY INC. is not your traditional brokerage. We understand the potential of technology and building lasting connections. We do everything in-house, from content creation, media production to personalized social media management to empower our agents to succeed in todays competitive real estate market.** **Qualifications**: - **Must be either...

  • Real Estate Agent

    7 days ago

    Richmond Hill, Canada immi Realty Inc., Brokerage Full time

    **IMMI REALTY INC. is not your traditional brokerage. We understand the potential of technology and building lasting connections. We do everything in-house, from content creation, media production to personalized social media management to empower our agents to succeed in todays competitive real estate market.** **Qualifications**: - **Must be either...

  • Real Estate Assistant

    1 week ago

    Richmond Hill, Canada PENTACORE DEVELOPMENT LTD. Full time

    We are seeking a highly organized and detail-oriented Real Estate Assistant to join our team as a volunteer (non-paid job) to be trained and learn about the basics of being a real estate assistant. **Benefits**: - We are offering training and experience in the real estate assistant role. Responsibilities (will be trained to do): - Assist with the...

  • Real Estate Agent

    4 weeks ago

    Richmond Hill, Canada immi Realty Inc., Brokerage Full time

    **IMMI REALTY INC. is not your traditional brokerage. We understands the potential of technology and building lasting connections. We do everything in-house, from content creation, media production to personalized social media management to empower our agents to succeed in todays competitive real estate market** **Qualifications**: - Must be either...

  • Senior Director, Real Estate Programs

    1 month ago

    Richmond Hill, Canada opentext Full time

      OPENTEXT OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future...

  • Senior Director, Real Estate Programs

    1 month ago

    Richmond Hill, Ontario, Canada opentext Full time

    OPENTEXT OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future of...

  • Real Estate Administrative Assistant

    1 month ago

    Richmond, Canada Aaron Cheng PREC Full time

    Document preparation and management related to transactions, online filing and sorting - Publish and manage social media: familiar with using WeChat, YouTube, Xiaohongshu, Instagram and other social media platforms, daily maintenance and publishing information - Auxiliary work for housing transactions: make appointments to view houses, communicate with...

  • Senior Director, Real Estate Programs

    4 weeks ago

    Richmond Hill, Canada OpenText Full time

    OPENTEXT  OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape the future of...

  • Real Estate Law Clerk

    4 weeks ago

    Richmond Hill, Canada Linds & Associates Full time

    Real Estate Law ClerkPermanentRichmond Hill, OntarioJOB-1545 Richmond Hill Our client, a reputable and highly regarded Richmond Hill law firm is growing! They are looking to hire a seasoned Real Estate Law Clerk to join its team. In this role you will be involved in both Residential and Commercial Real Estate transactions. The ability to handle...

  • Real Estate Brokerage Assistant

    7 days ago

    Richmond, Canada 1NE Collective Realty Inc. Full time

    Job Description: - Greeting clients, answering the telephone, and making follow-up calls - Coordinating with BCFSA and REBGV for agents onboarding/transferring - Maintaining electronic and paper filing systems - Preparing listing materials and posting property listings - Assisting Conveyance process (listing, broker load, conveyance) - Assisting Managing...

  • Accounting Supervisor

    4 weeks ago

    Richmond Hill, Ontario, Canada The Real Estate Centre Inc. Full time

    The Real Estate Centre Inc. is an Ontario based real estate brokerage with offices in Toronto (East and West), Vaughan, Newmarket, Innisfil, Barrie, Orillia and Gravenhurst serving areas beyond their physical locations.We guide and assist our clients with all their real estate needs. Whether they are ready to buy a property, sell an existing one, invest,...

  • Associate, Commercial Real Estate

    1 month ago

    Richmond, Canada Coast Capital Savings Full time

    As a member-owned cooperative, we’re helping our members with their real goals and real challenges so they can live the real life they want. It’s what we’ve been doing for over 80 years, and it’s why today we stand almost 600,000 members strong. Plus, we invest 10% of our budgeted profits back into our community - almost $90 million since 2000 alone...

  • Legal Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Madison Group of Companies Full time

    About Us: The Madison Group is a widely diversified real estate and land development company with extensive experience in building master- planned communities, low-rise and high-rise residential projects and also operates a substantial portfolio of retail, commercial and industrial projects. For over 55 years, Madison Group has built its foundation on...

  • Legal Administrative Assistant

    4 weeks ago

    Richmond Hill, Canada Madison Group of Companies Full time

    About Us: The Madison Group is a widely diversified real estate and land development company with extensive experience in building master- planned communities, low-rise and high-rise residential projects and also operates a substantial portfolio of retail, commercial and industrial projects. For over 55 years, Madison Group has built its foundation on...