Executive Coordinator

7 months ago

Ottawa, Canada Oxfam Canada Full time

**Internal/External Posting Notice**

**Title**: Executive Coordinator

**Department**: Executive Director's Office

**Status**: Full-time, non-union

**Location**: Ottawa, ON

**Immediate Supervisor**: Executive Director,

**Salary**: $80,000 - $104,000

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 90 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage - we want you on our team

**SCOPE OF POSITION**:
Reporting to the Executive Director, the Executive Coordinator provides comprehensive administrative and coordination support to the Executive Director, the Deputy Executive Director and the Senior Leadership Team. The position plays a lead role in Oxfam Canada’s corporate governance by supporting the Board of Directors, ensuring compliance with legal and regulatory requirements, supporting committee activities, and contributing to the integrity of Oxfam Canada’s governance practices. The position also supports the Executive Director and the Board to engage in philanthropic initiatives, and provides project management for special initiatives. The Executive Coordinator holds an important communication management function, acting as a liaison between senior leadership, the Board and other internal and external stakeholders.

This position will manage logistics, philanthropic initiatives, event planning, board logistics, governance skills development, relationship building, and project management for special initiatives.

**MAJOR RESPONSIBILITIES**: (This is not an exhaustive list of duties to be performed)

**Provide support to the Executive Director and the Senior Leadership Team**
- Assist the Executive Director’s Office with daily administrative tasks, including scheduling meetings, managing calendars, coordinating travel and public engagements, meeting preparation and logistics support.
- Provide ongoing support, research and documentation for the Executive Director’s involvement in relevant committees and working groups.
- Support Senior Leadership Team meetings by preparing agendas, note taking, coordination, maintaining records and monitoring follow-up on decisions made.
- Contribute to strategic discussions and initiatives of the Senior Leadership Team. Undertake research for the Senior Leadership Team as required, analyzing and synthesizing information and, where appropriate, proposing processes and solutions and preparing summaries of materials from files.
- Support implementation, monitoring and evaluation of Oxfam Canada’s Anti-racism, decolonization, and justice, equity, diversity and inclusion strategy and related initiatives.
- Assist with project management, such as coordinating project timelines, tracking progress, and ensuring deliverables are met on time and within budget.
- Develop and monitor the Executive Director’s Office budget, including processing expense claims and invoices.
- Coordinate the crisis management team and take leadership as the organization’s security focal point.

**Contribute to the efficient functioning of the Board of Directors and facilitate effective corporate governance**
- Assist in scheduling meetings and preparing meeting agendas and materials, and taking meeting minutes.
- Maintain a complete and accurate record of the proceedings of every meeting of the Board and its various committees; track decisions and document progress.
- Track responsibilities and workplans for Board Committees.
- Make travel plans for Board members to attend in-person Board meetings; submit expense and invoice reimbursements, and provide logístical support before and during meeting.
- Work with the Deputy Executive Director and the Director of Finance and Operations to ensure compliance with legal and regulatory requirements and organizational standards, and assist in the timely preparation of accountability reports.
- Assist in researching, drafting and updating Oxfam policies and maintain the policy file.
- Undertake research and work on special projects as assigned by the Board.
- Maintain corporate records (e.g., Minutes, By-Law, correspondence)

  • Configuration Control Specialist

    7 months ago

    Ottawa, Canada HOLT EXECUTIVE Full time

    Ontario, Ottawa, Canada - Competitive - Permanent - V-32681-1 Holt Executive are currently partnered with a leading **Global Satellite Operator** who provide reliable and secure satellite-delivered voice and high-speed data communications solutions to broadcast, telecommunications, corporate and government customers worldwide. Their Low Earth Orbit (LEO)...

  • Executive Assistant/office Coordinator

    2 weeks ago

    Ottawa, Canada Sonography Canada Full time

    **About Sonography Canada** Sonography Canada is the credentialing body, professional association and the advocate for diagnostic medical sonographers in Canada**.**We are the single national voice for the Sonography profession in Canada, supporting professional sonographers throughout their careers with: - National entry-to-practice credentialing...

  • Executive Coordinator

    6 months ago

    Ottawa, Canada NAFC Full time

    **Job Description**Executive Coordinator** **Job Overview** As an executive coordinator at NAFC, under the direction of the CEO, you will act as the administrative point of contact, and provide personalized administrative support in a well-organized and timely manner to the CEO, senior director, and board members. **Key Responsibilities** - Act as the...

  • Configuration Management Specialist

    6 months ago

    Ottawa, Canada HOLT EXECUTIVE Full time

    Ontario, Ottawa, Canada - Competitive - Permanent - V-32681 Holt Executive are currently partnered with a leading **Global Satellite Operator** who provide reliable and secure satellite-delivered voice and high-speed data communications solutions to broadcast, telecommunications, corporate and government customers worldwide. Their Low Earth Orbit (LEO)...

  • Administrative Coordinator, Executive Secretariat

    7 months ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Division**: President’s Office **City**:Ottawa, ON **Type of position**:Hybrid **Job Term**: Permanent Full-time (35 hours per week) **Union/Non**: Excluded **Competition**: 23-92 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires a...

  • Office Coordinator/executive Assistant

    6 months ago

    Ottawa, Canada Corfix Full time

    **About Us** Corfix is one of Canada’s fastest growing SaaS companies in the construction tech space, specializing in jobsite management with an emphasis on safety and compliance documentation and organizational efficiency, including timekeeping. Corfix is designed for companies of all sizes who are cognizant of the need to utilize new technologies in...

  • Project Coordinator Construction

    6 months ago

    Ottawa, Canada Ethos Infill & Developments Inc. Full time

    **About Ethos** Ethos Developments is led by a brother-sister team who are passionate about designing and constructing beautiful, comfortable homes. **About the Role** We're searching for a highly organized, proactive, and diligent Construction Project Coordinator and Executive Assistant to join our vigorous team. This dual role provides a unique platform...

  • Executive Assistant

    6 months ago

    Ottawa, Canada Egg Farmers of Canada Full time

    **Executive Assistant** Egg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the...

  • Executive Assistant

    6 months ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...

  • Executive Assistant

    4 months ago

    Ottawa, Canada Trapped Ottawa Full time

    **Trapped Canada**: - We are one of the largest real-life escape game chains in North America, with current 30+ locations across Canada. **Trapped Ottawa** location is hiring passionate, energetic, and creative individuals to join the team! We're expanding at a fast pace along with a large number of career opportunities opening up. **Key...

  • Executive Assistant

    6 months ago

    Ottawa, Canada Ellement Consulting Group Full time

    ABOUT ELLEMENT Ellement Consulting Group Limited Partnership (Ellement) is a national provider of integrated retirement, benefit, actuarial, and investment consulting, as well as administration services for retirement and benefit programs, and retirement and benefit software solutions for internally administered organizations. Our mission is to design,...

  • Executive Assistant

    8 months ago

    Ottawa, Canada Carlington Community Health Centre Full time

    The Executive Assistant offers high-level administrative and organizational assistance to the Executive Director and the Senior Management Team. They also provide executive support to the Board of Directors and its Committees and coordinate corporate-level events and projects. **Offers senior administrative assistance to the Executive Director by**: -...

  • Executive Assistant

    6 months ago

    Ottawa, Canada Canadian Nurses Protective Society (CNPS) Full time

    Executive Assistant Permanent, full-time position **ABOUT US**: The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support...

  • Executive Assistant

    7 months ago

    Ottawa, Canada The Canadian Nurses Protective Society Full time

    **Executive Assistant** **ABOUT US** The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for...

  • Administrative Coordinator for Inclusive Governance Project

    1 week ago

    Ottawa, Ontario, Canada International Executive Service Corps Full time

    Estimated Salary: $60,000 - $80,000 per annumAbout the RoleWe are seeking a highly skilled Administrative Coordinator to support our team in advancing inclusive governance initiatives. This role will provide research support, assist with program communications, and contribute to monitoring and evaluating activities.Key ResponsibilitiesResearch Support:...

  • Executive Assistant

    5 months ago

    Ottawa, Canada CATSA ACSTA Full time

    Summary of responsibilities: Reporting to the Vice-President, People, Culture and Experience the Executive Assistant is responsible for supporting the Vice-President of the branch and for coordinating branch activities in support of corporate requirements. The Executive Assistant performs all other duties and responsibilities related to the...

  • Executive Assistant

    7 months ago

    Ottawa, Canada TerraFixing Inc. Full time

    **Position**: Executive Assistant **Compensation**: $58,200 - $69,400 **Reports to**: Chief Operations Officer **Employment Type**: Full Time **Location**: Ottawa, ON **Position overview**: We are seeking an experienced, highly motivated and detail-oriented Executive Assistant to support our Chief Operations Officer (COO) and co-founder. Our company, a...

  • Executive Assistant

    4 months ago

    Ottawa, Canada R.W. Tomlinson Limited Full time

    We’re looking for a self-motivated individual who thrives on change and does not shy away from a challenge. No two days look the same for our team, so this person needs to be able to juggle multiple priorities and have strong decision-making and communication skills. In this role, you’ll be required to quickly gain a solid understanding of Tomlinson’s...

  • Executive Assistant to CEO

    3 weeks ago

    Ottawa, Canada Flex Property Full time

    **Executive Assistant - Property Management** **Job Summary**: **Key Responsibilities**: **1. Administrative Support**: **- Manage calendars, schedule meetings, and organize appointments for the executive team.** **2. Tenant and Vendor Relations**: **- Serve as the point of contact for tenant inquiries, complaints, and requests.** **- Coordinate...

  • Executive Assistant

    7 months ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...