Executive Coordinator

6 months ago

Ottawa, Canada NAFC Full time

**Job Description**Executive Coordinator**

**Job Overview**

As an executive coordinator at NAFC, under the direction of the CEO, you will act as the administrative point of contact, and provide personalized administrative support in a well-organized and timely manner to the CEO, senior director, and board members.

**Key Responsibilities**
- Act as the point of contact between the executives and internal/external clients;
- Undertake the tasks of receiving calls, taking messages and routing correspondence;
- Handle requests and queries appropriately;
- Maintain calendars, arrange meetings and appointments, and provide reminders;
- Make travel arrangements;
- Develop minutes and keep a record of action items;
- Draft letters, reports, presentations and briefs;
- Develop and carry out an efficient documentation and filing system.

**_Note:_**_ This job description is not designed to cover or comprehensively list activities, duties, or tasks. Instead, responsibilities may change, or new ones may be assigned, as required, that contribute to the overall success of NAFC._

**Qualifications**
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or other secretarial position;
- Complete comprehension of office management systems and procedures;
- Excellent knowledge of MS Office;
- Being able to work in both official languages is an asset. Fluency in an Indigenous language is also an asset;
- Exemplary planning and time management skills;
- Ability to multitask and prioritize daily workload;
- High-level verbal and written communications skills;
- Discretion and confidentiality;
- Degree in business administration or a relative field; additional qualification as a personal assistant would be considered an advantage.

**Description du poste**Coordonnateur administratif ou coordonnatrice administrative**

**Aperçu du poste**

En tant que coordonnateur administratif ou coordonnatrice administrative de l'ANCA, sous la supervision de la présidence générale, vous agirez en tant que personne-ressource pour l’administration et fournirez un soutien administratif personnalisé à la présidente-directrice générale, au directeur principal et aux membres du conseil d'administration, de manière bien organisée et en temps opportun.

**Principales responsabilités**
- Servir de personne-ressource pour les cadres et les clients internes et externes.
- Assumer la réception des appels, la prise de messages et l'acheminement de la correspondance.
- Traiter les demandes et les requêtes de manière appropriée.
- Gérer les calendriers, planifier les réunions et les rendez-vous, et fournir des rappels.
- Prendre les dispositions nécessaires pour les déplacements.
- Rédiger des procès-verbaux et consigner les mesures à prendre.
- Rédiger des lettres, des rapports, des présentations et des notes d'information.
- Concevoir et mettre en œuvre un système efficace de documentation et d'archivage.

**_Remarque :_**_ La présente description de poste ne se veut pas une liste exhaustive des activités, des fonctions ou des tâches. En revanche, les responsabilités peuvent changer ou de nouvelles responsabilités peuvent être attribuées, selon les besoins, pour contribuer au succès global de l’ANCA._

**Qualifications**
- Expérience confirmée en tant qu'adjoint administratif ou adjointe administrative de direction, adjoint ou adjointe de direction principal ou dans un autre poste de secrétariat.
- Compréhension totale des systèmes et procédures de gestion de bureau.
- Excellente connaissance de MS Office.
- La capacité à travailler dans les deux langues officielles est un atout. La maîtrise d'une langue autochtone est également un atout.
- Compétences exemplaires en matière de planification et de gestion du temps.
- Capacité à effectuer plusieurs tâches à la fois et à hiérarchiser la charge de travail quotidienne.
- Compétences de haut niveau en matière de communication orale et écrite.
- Discrétion et confidentialité.
- Diplôme en administration des affaires ou dans un domaine connexe; une qualification supplémentaire en tant qu’assistant personnel ou assistante personnelle serait considérée comme un avantage.

  • Executive Coordinator

    7 months ago

    Ottawa, Canada Oxfam Canada Full time

    **Internal/External Posting Notice** **Title**: Executive Coordinator **Department**: Executive Director's Office **Status**: Full-time, non-union **Location**: Ottawa, ON **Immediate Supervisor**: Executive Director, **Salary**: $80,000 - $104,000 Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 90 countries as...

  • Configuration Control Specialist

    7 months ago

    Ottawa, Canada HOLT EXECUTIVE Full time

    Ontario, Ottawa, Canada - Competitive - Permanent - V-32681-1 Holt Executive are currently partnered with a leading **Global Satellite Operator** who provide reliable and secure satellite-delivered voice and high-speed data communications solutions to broadcast, telecommunications, corporate and government customers worldwide. Their Low Earth Orbit (LEO)...

  • Executive Assistant/office Coordinator

    2 weeks ago

    Ottawa, Canada Sonography Canada Full time

    **About Sonography Canada** Sonography Canada is the credentialing body, professional association and the advocate for diagnostic medical sonographers in Canada**.**We are the single national voice for the Sonography profession in Canada, supporting professional sonographers throughout their careers with: - National entry-to-practice credentialing...

  • Configuration Management Specialist

    6 months ago

    Ottawa, Canada HOLT EXECUTIVE Full time

    Ontario, Ottawa, Canada - Competitive - Permanent - V-32681 Holt Executive are currently partnered with a leading **Global Satellite Operator** who provide reliable and secure satellite-delivered voice and high-speed data communications solutions to broadcast, telecommunications, corporate and government customers worldwide. Their Low Earth Orbit (LEO)...

  • Administrative Coordinator, Executive Secretariat

    7 months ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Division**: President’s Office **City**:Ottawa, ON **Type of position**:Hybrid **Job Term**: Permanent Full-time (35 hours per week) **Union/Non**: Excluded **Competition**: 23-92 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires a...

  • Office Coordinator/executive Assistant

    7 months ago

    Ottawa, Canada Corfix Full time

    **About Us** Corfix is one of Canada’s fastest growing SaaS companies in the construction tech space, specializing in jobsite management with an emphasis on safety and compliance documentation and organizational efficiency, including timekeeping. Corfix is designed for companies of all sizes who are cognizant of the need to utilize new technologies in...

  • Project Coordinator Construction

    6 months ago

    Ottawa, Canada Ethos Infill & Developments Inc. Full time

    **About Ethos** Ethos Developments is led by a brother-sister team who are passionate about designing and constructing beautiful, comfortable homes. **About the Role** We're searching for a highly organized, proactive, and diligent Construction Project Coordinator and Executive Assistant to join our vigorous team. This dual role provides a unique platform...

  • Executive Assistant

    6 months ago

    Ottawa, Canada Egg Farmers of Canada Full time

    **Executive Assistant** Egg Farmers of Canada is presently seeking an experienced Executive Assistant to support the Chief Executive Officer (CEO) and Chair of the Board. Reporting to the CEO, the Executive Assistant is responsible for providing administrative support directly to the CEO and the Chair of the Board, as well as providing backup support to the...

  • Executive Assistant

    6 months ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...

  • Executive Assistant

    4 months ago

    Ottawa, Canada Trapped Ottawa Full time

    **Trapped Canada**: - We are one of the largest real-life escape game chains in North America, with current 30+ locations across Canada. **Trapped Ottawa** location is hiring passionate, energetic, and creative individuals to join the team! We're expanding at a fast pace along with a large number of career opportunities opening up. **Key...

  • Executive Assistant

    6 months ago

    Ottawa, Canada Ellement Consulting Group Full time

    ABOUT ELLEMENT Ellement Consulting Group Limited Partnership (Ellement) is a national provider of integrated retirement, benefit, actuarial, and investment consulting, as well as administration services for retirement and benefit programs, and retirement and benefit software solutions for internally administered organizations. Our mission is to design,...

  • Executive Assistant

    8 months ago

    Ottawa, Canada Carlington Community Health Centre Full time

    The Executive Assistant offers high-level administrative and organizational assistance to the Executive Director and the Senior Management Team. They also provide executive support to the Board of Directors and its Committees and coordinate corporate-level events and projects. **Offers senior administrative assistance to the Executive Director by**: -...

  • Executive Assistant

    7 months ago

    Ottawa, Canada The Canadian Nurses Protective Society Full time

    **Executive Assistant** **ABOUT US** The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for...

  • Executive Assistant

    7 months ago

    Ottawa, Canada Canadian Nurses Protective Society (CNPS) Full time

    Executive Assistant Permanent, full-time position **ABOUT US**: The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support...

  • Executive Assistant

    5 months ago

    Ottawa, Canada CATSA ACSTA Full time

    Summary of responsibilities: Reporting to the Vice-President, People, Culture and Experience the Executive Assistant is responsible for supporting the Vice-President of the branch and for coordinating branch activities in support of corporate requirements. The Executive Assistant performs all other duties and responsibilities related to the...

  • Executive Assistant

    7 months ago

    Ottawa, Canada TerraFixing Inc. Full time

    **Position**: Executive Assistant **Compensation**: $58,200 - $69,400 **Reports to**: Chief Operations Officer **Employment Type**: Full Time **Location**: Ottawa, ON **Position overview**: We are seeking an experienced, highly motivated and detail-oriented Executive Assistant to support our Chief Operations Officer (COO) and co-founder. Our company, a...

  • Executive Assistant

    4 months ago

    Ottawa, Canada R.W. Tomlinson Limited Full time

    We’re looking for a self-motivated individual who thrives on change and does not shy away from a challenge. No two days look the same for our team, so this person needs to be able to juggle multiple priorities and have strong decision-making and communication skills. In this role, you’ll be required to quickly gain a solid understanding of Tomlinson’s...

  • Administrative Coordinator for Inclusive Governance Project

    1 week ago

    Ottawa, Ontario, Canada International Executive Service Corps Full time

    Estimated Salary: $60,000 - $80,000 per annumAbout the RoleWe are seeking a highly skilled Administrative Coordinator to support our team in advancing inclusive governance initiatives. This role will provide research support, assist with program communications, and contribute to monitoring and evaluating activities.Key ResponsibilitiesResearch Support:...

  • Executive Assistant to CEO

    3 weeks ago

    Ottawa, Canada Flex Property Full time

    **Executive Assistant - Property Management** **Job Summary**: **Key Responsibilities**: **1. Administrative Support**: **- Manage calendars, schedule meetings, and organize appointments for the executive team.** **2. Tenant and Vendor Relations**: **- Serve as the point of contact for tenant inquiries, complaints, and requests.** **- Coordinate...

  • Executive Assistant

    7 months ago

    Ottawa, Canada Calian Full time

    For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world...