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Administrative Technician

7 months ago

Dorval, Canada Lester B. Pearson School Board Full time

**HUMAN RESOURCES**

**Director: Alana Quinn-Leroux**

**Qualifications**:
Hold a Diploma of College Studies in Business Administration with an option appropriate for the class of employment or a diploma or an attestation of studies recognized as equivalent by the competent authority

**AND**

Have a thorough knowledge of office automation.

**Other Requirements**:

- Must be fluent in English and in French
- Excellent knowledge of Microsoft Office, Access, Excel and Word
- Testing required (high level required)
- Excellent interpersonal and communication skills
- Above-average ability to deal with employees, principals and syndical staff in a professional manner
- Above-average organizational skills and ability to meet strict deadlines
- Attention to detail is extremely important
- Ability to multi-task and work effectively under pressure
- Ability to work as part of a team
- Able to carry out the responsibilities and duties of the job with mínimal supervision
- Willing to work extra hours during very busy periods
- Knowledge of the GRICS payroll system and GRH software would be an asset
- Knowledge of Teacher's Collective Agreement would be an asset
- Mathematical and problem-solving analytical skills

**Nature of the work**

The main and usual role of the employee in this job class is to perform various administrative tasks of a complex nature according to defined methods and procedures

**Daily Tasks/Dossiers**
- Teacher staffing for the youth sector (includes all elements related to annual staffing and needs throughout the school year (school needs, excesses, voluntary transfers, priority pool, contracts, availability, leaves of absences, resignations etc.).
- Answers questions from administrators, teachers or union on the various dossiers for which they are responsible.
- Creation and production of monthly staffing reports
- Participate in the teachers recruitment process
- Support school principals in identifying/verifying their staffing needs and to fill vacancies.
- Monitor and oversee teacher qualifications, requests for tolerance, evaluations.
- Monitor and oversee multiple financial measures, such as overmax, “rareté”, mentoring, etc. Analyze and reconcile budgets, makes recommendations.
- Supports the development of projects related to the measures funding.
- Responsible for the value added remuneration program.
- Maintain and update a detailed database of youth sector teachers (contracts, leaves, transfers, etc.)
- Work with the payroll team for any changes/hiring of teachers.
- Prepare paperwork for all changes to youth sector teachers contracts and leaves.