Payroll Representative Finance and Administration

3 weeks ago

New Westminster, Canada Justice Institute of British Columbia Full time

**Date**:March 10, 2023**
**Competition**:# 23-24A
**APPLICATIONS ARE INVITED FOR THE FOLLOWING FULL-TIME TERM POSITION (NINE MONTHS TILL**
**DECEMBER 31, 2023)
**Position: Payroll Representative**

**Division: Finance and Administration**

**Reporting To: Senior Manager, Institute Compliance and Payroll Operations
**Summary**:
This position is responsible for processing a variety of payroll information and will work in a collaborative team
environment with another Payroll Representative, and the Payroll Supervisor. Major duties include timely and accurate
production of the Institute’s bi-weekly payroll, calculation and payment of various benefits and statutory remittances,
reporting of payroll related statistics, and payroll account reconciliation.

**Primary Responsibilities**:
**Bi-weekly payroll**:

- Review and process all payroll related forms (timesheets, record of leave, benefits, etc.) in accordance with

government statutes, collective agreement, and benefit contracts. Ensure that payroll is completed to meet strict
deadlines;
- Review and process all special payments (terminations, wage increments, retroactive pay etc.) as required and in

accordance with current CRA rules;
- Update Unit 4 HR module with current employee information;
- Maintain accurate set of confidential employee files by sorting and filing electronic copies of documents after each

pay run;
- Recommend improvements to divisional processes and internal controls for the processing and distribution of payroll

to the Senior Manager, Institute Compliance and Payroll Operations;
- Support system and process improvement changes by assisting the IT team in testing the data accuracy during

implementation stage and adapting quickly to new operational and systematic procedures;
- Communicate with JIBC staff on all matters relating to payroll processing deadlines. Communicate to JIBC Supervisor

on collection of payroll statistics such as employee leave information;
- Respond to inquiries and provide assistance to staff on payment of wages, deductions from pay, or vacation balances;
- Stay current with CRA payroll regulations, BCGEU collective agreement, and B.C. Employment Standards Act.

Knowledge of JIBC financial management procedures;
- Work in co-operation with and maintain high level of communication with Human Resources to support accurate

payroll reporting;
- Train payroll back up and review the work during the training process;
- Other related duties as required in support of the Finance division.

**Reporting and Remittances**:

- Prepare T4 slips at year-end. Reconcile with annual payroll register balances and general ledgers. Prepare T4

summaries;
- Prepare Record of Employment and other employee forms relating to payments;
- Calculate and remit all statutory deductions and benefit premiums;
- Calculate and remit all other voluntary payroll deductions such as, Social Fund, JIBC Foundation and RRSP;
- Reconcile payroll related accounts to Unit 4;
- Prepare required reports for HR Database, Statistics Canada, and Pension Corporation etc.;
- Prepare record of leave reconciliations for each employee in collaboration with divisional staff to ensure accuracy of

vacation balances in the system;
- Prepare ad hoc reports, as requested.

**Qualifications**:

- Possess a Canadian Payroll Association’s Payroll Compliance Practitioner (PCP) certificate or commit to obtaining the

PCP certificate within one (1) year from start date in this position;
- Minimum of three to five (3-5) years’ directly related working experience in processing complex unionized payroll

using a mid-market ERP computerized system (preferably an in
- house system) is essential;
- Intermediate proficiency in Excel and Word;
- Excellent verbal and written communication;
- Proven ability to plan, organize and complete high volume of work with accuracy and timeliness (i.e. fast & accurate

data entry skills) in a deadline driven environment;
- Ability to work both independently as well as in a collaborative team environment;
- Ability to establish and maintain effective working relationships with a variety of internal contacts and external

customers;
- Ability to maintain confidentiality and sensitivity in all matters and ability to remain calm under pressure is essential.

**Additional Information**:

- Occasional overtime may be required;
- Applicants are required to provide a copy of their PCP certificate, or a copy of courses which have been completed

**HOURS OF WORK**:Must be between the hours of
**8:00 a.m. - 5:00 p.m. **to meet operational needs (i.e. 8:00- 4:00, 8:30

**Salary Range: $2,071.12 to $2,217.89 bi-weekly with a temporary Service Improvement Allocation**
**add-to-pay of 3.25% ($67.31 to $72.08 bi-weekly) (BCGEU Position - Grid 16)**

**Posting Date: March 10, 2023**

**Closing Date: March 24, 2023
**Please submit a resume/CV, cover letter and copies of academic credentials, quoting Competition #23-24A**

**information.**

**Justice Inst

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