Officer, Project Planning and Control

3 weeks ago

Ottawa, Canada Canada Post - Postes Canada Full time

Job Requisition Id: 179421
Business Function: Human Resources
Primary City: Ottawa
Other Location(s):Opportunity for remote work available.
Province: Ontario
Employment Type: Temporary - New
Employment Status: Temporary This is a 12 months term opportunity with the possibility of extension or permanency.
Language Requirement: Bilingual Imperative (BBBB)
Employee Class and Level: CPMGA01
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 04/17/2024

The Officer, Project Planning and Control is responsible for the quality of plans and control processes within corporate projects. He or she prepares high level and detailed project plans and estimates to support the Manager and/or uses same for project fulfilment. Monitors project activity, flags key issues and provides status reports to the Manager. He or she is also responsible for tracking all change requests (as appropriate) and for adjusting project baselines as required and/or using the adjusted baselines in project fulfilment. The officer develops, maintains, and tracks progress of the risk management plan including working with sensitive and protected information pertaining to labour strategies and possible workforce adjustments.

**Responsibilities**:
Below are the main job requirements and responsibilities for the Officer, Project Planning and Control.
- Develops and maintains detailed project plans for the Manager.
- Prepares the project charter
- Validates plans against project charter
- Documents and updates the business case
- Prepares scope documents
- Prepares the project work breakdown structure from project team member input
- Identifies task dependencies, relationships, and the critical path
- Works with project team members to develop resource and cost estimates
- Works with project team members to develop schedule estimates
- Establishes project baseline for project performance measurement
- Works with the project director / manager in preparing and presenting the project details to the corporation’s union(s) as required
- Monitors project activity flags key issues and provides status reports to the Manager.
- Tracks actual, forecast schedule and cost performance, and incorporates scheduled updates, and earned value to identify problem areas by developing and maintaining detailed and summary project cost reports, and detailed and summary schedule performance reports
- Maintains key issues log and tracks progress
- Analyzes issues to determine the impact on project schedule, costs, and benefits
- Identifies opportunities to address schedule and cost issues
- Prepares project status reports and presentations for review by stakeholders, including union consultation(s) as required

**Job Responsibilities (continued)**:

- Tracks all change requests and adjusts the project baseline as required
- Maintains the project change control log
- Administers all requests for changes through change control process
- Adjusts the project baseline as required
- Ensures that accepted changes have been incorporated into individual work plans.
- Develops, maintains, and tracks progress of the risk management plan or expenditure plan for the Director
- Works with team members to develop the risk management or expenditure plan including confidential labour strategies and workforce adjustments
- Updates the risk management plan
- Tracks progress of risks or expenditures and identifies issues including confidential labour relations topics.

**Qualifications**:
**Education**
- Completed post-secondary, preferably in a related field (such as Business Administration) OR a combination of equivalent professional experience and training.
- Enrollment in or completion of CAPM and/or PMP certification is required

**Experience**
- 1-3 years of relevant functional experience OR internship in project planning and control, ideally in a project management office or equivalent
- Experience in a project support office or knowledge of gathering business requirements is an asset
- One or more years of experience in a unionized environment an asset
- Experience in plant process design, major equipment installation or IT related projects is an asset
- Provides administrative support on process documents and implementation of processes for internal team
- Proficient computer skills and competent with Microsoft Office Programs with an emphasis on Microsoft Excel
- Experience with SAP for managing the procurement of goods or services, an asset
- Develops and co-ordinates production of related manuals, pamphlets, instructions, guides, how-to's etc.
- Development of reports and presentations as required for project related activities
- Strong communication, analytical, and customer service skills
- Ability to adapt to changes, have flexibility, and learn quickly

**Other Information**:
**Safety Sensitive Positions**
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy.

**Employment Equity**

Disability is

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