Executive Assistant

1 month ago

Toronto, Canada Fasken Martineau Dumoulin Full time

This will be a 12-14 month contract. This role offers hybrid work arrangement.

**At Fasken, success means**:

- Having a strong client service approach - you’re ready, willing, and able to put our clients first and exceed their expectations
- Caring about one another - you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
- Working collaboratively - you’re a self starter who values working in a collaborative team based environment
- Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
- Approaching your work with agility and the willingness to learn and utilise new technology
- Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
- Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
- Treating sensitive and confidential matters with discretion and diplomacy at all times

**Primary Responsibilities**
- Provide administrative support with respect to processing the annual consolidated financial statements of the Firm
- Maintain calendars of the CFO and DF, including scheduling meetings and organizing meeting logistics for conference calls and video conferences
- Assist with the production of meeting materials (e.g. budget binders, coordinating translations, etc.) or other large projects as required
- Assist with finalizing memos, reports and presentations
- Prepare expense reports for the CFO and DF
- Respond to client requests for US tax reporting forms
- Update intranet and FMTV content based on direction from Finance Managers
- Maintain off-site storage records
- Other administrative duties within the Finance Department as assigned

**Required Knowledge and Experience**
- At least 2 years of administrative assistant experience, executive level preferred
- College diploma in business administration, coupled with relevant work experience in a similar role within a professional services firm. A combination of education, training and experience is acceptable.
- In-depth understanding of business terminology.
- Strong technical skills using MS Office 2010 (Word, PowerPoint, Excel and Outlook)
- Knowledge of general accounting principles and financial statements would be an asset

**Diversity and Inclusion**

At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

**Accessibility and Accommodation**

**Background and Reference Checks**

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

**Your Application**

**NO AGENCIES, PLEASE.

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