Summer Camp Manager

5 months ago

Victoria, Canada Fairfield Community Place Full time

**Position**: Summer Camp Manager

**Hours of Work**: 40 hours/week, Monday-Friday, shifts vary between 7:30am and 5:30pm

**Weekly Schedule**: Monday-Friday

**Program Hours**: Monday-Friday, 8:00am-5:00pm

**Benefits**: Extended health benefits, matching Retirement Savings Plan, professional development opportunities, $50/month travel stipend (paid monthly), paid sick days, work cell phone, work laptop and a supportive and collaborative and community focused work environment

**Responsible/Reports to**: Child Care Coordinator

**Location**: Fairfield Gonzales Community Association (1330 Fairfield Road)

**Work Environment**: Outdoor rain or shine, indoor space is inside the main community centre building as well as the Garry Oak Room, Community Excursions.

**ORGANIZATIONAL STRUCTURE AND REPORTING RELATIONSHIP**

Working collaboratively with the Child Care Coordinator this position is accountable to and reports to the Child Care Coordinator (CCC). The CCC is accountable to and reports to the Co
- Executive Director of the FGCA who is accountable to and reports to the Board of the Fairfield Community Association concerning the program's successful operation.

**JOB SUMMARY**

The Summer Camp Manager acts as a liaison and support staff for the Child Care Coordinator as well as the Executive Directors within the Summer Camps program. The Manager plans, coordinates, and delivers high quality, child-centered childcare services. The Manager acts in accordance with the FGCA policies and procedures as well as within the requirements of all governing agencies.

**AREAS OF RESPONSIBILITIES**

With a focus on children and their staff team, the Summer Camp Manager will be responsible for the following:
**Administration**
- Ensure all licensing facility regulations are met regarding the Summer Camp program
- Planning and implementing camp programming
- Register families and manage existing registration according to Fairfield policy, and VIHA licensing
- Monitor, maintain and utilize the program log book
- Accountable for orientation of new parents and children
- Responsible to ensure that programs are fully enrolled and adequately staffed
- Create, monitor, maintain and organize program supplies
- Monitor, maintain and utilize the existing resources
- Communicate with the Child Care Coordinator, Executive Directors and staff to promote an open, collaborative environment
- Research and coordinate safe and engaging excursions and guests
- Design program plans in keeping with the philosophy of Summer Camp as outlined in policy manual
- Responsible for the organization of activities and programming of fee-based, school-age child care programs with up to sixty (60) licensed spaces
- Keep abreast of all correspondence and responds appropriately and in a timely manner
- Responsible for ongoing communication with parents and ensuring the Child Care Coordinator / Executive Director is aware and up to date with both positive and negative information about the program
- **Finances**:

- Keep all accounting records in the excel spreadsheet up to date and accurate
- Provide Child Care Coordinator / Executive Directors with monthly petty cash summaries
- Communicate all late and outstanding fees by the first day of each week
- Purchase general supplies using the petty cash allowance
- Concretely adhere to a fixed budget
- Follow up with penalty charges, late fees as well as subsidy families
- Correctly reconcile monthly budget, parent payments, and petty cash / food allowance
- Purchase weekly snack for Summer Camp according to budget

*
- **Policy and Procedure**:

- Ensure adherence to all child care licensing regulations and FGCA policies and procedures
- Understand and implement safety procedures i.e. missing child protocol, unauthorized pick up, etc.
- Act in accordance with the code of conduct of the Fairfield Gonzales Community Association
- Read and update log books
- Promote and adhere to the Staff Handbook as well as Parent Handbook

*
- **Children**:

- Work in ratio as necessary.
- With the support of the Summer Camp staff, coordinate and plan the delivery of age-appropriate programs and activities for children up to 12 years of age.
- Provide a high standard of care to children in the program, with particular attention to physical safety and emotional well-being.
- Promote children’s self esteem and confidence building.
- Provide age-appropriate guidance and direction to children in care.
- Provide support to staff in developing techniques and tools to facilitate success for children in care.
- Provide all required care and support to program participants including, but not limited to; provision of first aid, behaviour management, and appropriate risk management.
- Document and report all incidents suspected or confirmed of child abuse or neglect to the program supervisor and appropriate agencies.
- **Parent**:

- Liaise correct information between team members and parents
- Communicate financial information to paren

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