Admin Assistant

3 weeks ago


Toronto, Canada Unity Health Toronto Full time

The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician’s office/clinic and ensures smooth functioning of the physician’s practice, while providing professional and caring service to the patients. This position will provide support to the Head of the Division of Urology, therefore additional duties may include, but not be limited to scheduling meetings, scheduling rounds, coordinating on-call scheduled for the Division, coordinating clinical schedules for the Division, facilitating administrative responsibilities for the other Divisional administrative assistants, and supporting the Division Head in the administrative aspects of the position.

**DUTIES & RESPONSIBILITIES**:Some combination of the following based on the priorities of the practice:- Answering, screening, and transferring phone calls- Registering patient visits- Preparing and distributing surgical documents as appropriate- Maintaining patient confidentiality- Creating and maintaining an efficient filing system for active, pending, and processed referrals- Maintaining an updated database of appointments, diagnoses, and disposition decisions- Creation and maintenance of patient files and timely filing of all patient labwork and documentation- Typing and providing assistance with the preparation of research documents and grant proposals/publications- Accurate handling and preparation of OHIP billing procedures and OHIP remittance checking- Overseeing of accounts receivable and payable functions for physicians- Providing basic office management and organization, maintaining an updated inventory or supplies and equipment- Booking meeting rooms- Accurate transcription for correspondence for physician’s office could include dicta typing- Managing physician calendars- Flagging abnormal lab test results to physician’s attention- Other duties as assigned- Performing physician billing using existing billing software (Accuro)

**QUALIFICATIONS**:

- Graduate of a recognized Medical Administration program, or equivalent experience
- Successful completion of a Medical Terminology certificate
- Five (5) years’ administrative experience required
- Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
- Professional and consistent customer service skills
- Experience working in a busy office and/or ambulatory clinic



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