Billing Analyst

7 months ago

Toronto, Canada Arup Full time

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.

We are currently seeking a Billing Analyst for our Toronto office for a 6-month fixed-term contract. Our Billing Analysts’ staff are integral members of our finance teams. It is business imperative that we continue to manage and lead highly engaged skilled professionals that will provide consistent billing and financial support for our business and our project managers/directors.

**Responsibilities of this specific role will include, but not be limited to the following**:

- Effectively connect with Project Managers and Project Directors to resolve accurate costs to invoice for the month
- Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract
- Review contracts for each new project and setup all templates and procedures for invoicing
- Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses
- Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy
- Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system
- Able to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc.
- Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow
- Assist with monthly forecasting of billings and cash collections
- Special and ad hoc projects as assigned

**Qualifications**
- 3 or more years of demonstrated ability in billing. Experience in a professional services firm is helpful.
- Experience with billing large scale major government agency projects and/or understanding FAR is helpful.
- Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process
- Advanced Excel skills are required (Pivot Tables, VLOOKUP, SUMIF, etc.).
- Must have familiarity with general accounting software packages
- Strong written and verbal communication skills and the ability to multi-task
- Must be detail oriented with the ability to work in a fast-paced team environment

**Benefits that Work** - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup expect for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

**Flexible Working**:

- We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Arup is committed to improving accessibility for individuals with disabilities and to ensuring that all of our employees have the support and the tools they need to succeed. We have developed policies relating to human rights, accessibility and accommodation, and provide all our employees with training on these matters either during orientation and/or on an ongoing basis.

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