Administrative Assistant

2 weeks ago

Vaughan, Canada The Safehaven Project for Community Living Full time

For over 30 years, The Safehaven Project for Community Living has been providing exceptional care to children with developmental disabilities and complex care needs.

Our mission is to provide high-quality, family-centered, and community-based residential and respite care for individuals with complex care needs.

Safehaven serves individuals with disabilities and their families, through respite and residential programs at our Toronto, Etobicoke, North York, Woodbridge, and Aurora facilities, as well as client homes.
- **Our Future**_

At Safehaven, we are constantly striving to better serve our clients and communities that need us most. That’s why we are currently exploring opportunities to expand our service offerings beyond children to include adults, developing programs and services to care for more medically complex individuals, and implementing innovative therapy and recreational programs for our existing and future clients.

In order for Safehaven to achieve our goals, we are looking for exceptional people with huge hearts who are motivated by positively impacting the lives of others and believe in our vision of creating a more inclusive world for people with complex care needs.

Whether you are working in one of our locations, or in a client’s home, you will have the opportunity to make a real difference and improve the lives of clients and their families in our communities. You will be part of an outstanding team that is so passionate about the work we do.

**ROLE SUMMARY**:
The **Administrative Assistant** role provides direct, effective and efficient administrative support to the Chief Executive Officer, Director, Programs & Professional Practice, and other Safehaven leadership staff.

Reporting to the Director, Programs & Professional the Administrative Assistant works as a part of the Shared Services team for all administrative needs for Safehaven, to implement and sustain quality of care and service delivery, such as implementation of key organizational strategies, such as the achievement of Accreditation through Accreditation Canada, and alignment of goals with the Safehaven Strategic Planning.

**RESPONSIBILITIES**:

- Creating internal and outgoing correspondence, reports, minutes, etc.;
- Providing support for Finance Manager, Human Resources, and Director of Programs and Professional Practice, including ad hoc reporting, research, and report/spreadsheet development;
- Updating of policies and assists in developing/managing of new policies and procedures;
- Organizing and setting up meetings/teleconferences/interviews (setup, coordination, etc.);
- Always acts in a respectful and effective manner with all people, in a manner that recognizes, affirms and values Safehaven;
- Provide any support possible to front-line staff who are caring for clients and their families.
- Other duties may assign to you by your supervisor and indirect supervisor according to the needs of the business/ organization

**QUALIFICATIONS**:

- Working towards a university degree;
- Experience in a similar role;
- Ability to work with the Safehaven leadership team, while also being able to work directly with the front-line staff to solve issues and problems as they occur;
- Strong oral and written communication, and time and project management skills;
- Excellent computer skills, particularly Microsoft Office Suite, and Excel specifically;
- Excellent interpersonal skills, problem solving and written/verbal communication skills;
- Detail-oriented with ability to prioritize tasks independently, accurately complete work under tight deadlines, and provide timely and accurate responses to data requests;
- Required to respond to a flexible work schedule involving shifts and/or emergency needs of the location;
- Takes personal accountability for all steps through to completion of tasks within prescribed deadlines;
- Desire to work for an organization that is committed to providing exceptional service and be an ambassador of Safehaven values to provide services to clients and families.

Safehaven is an equal opportunity employer that is committed to inclusion and diversity. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

Flexible Language Requirement:

- French not required

Application question(s):

- Are you fully vaccinated? Both Doses

Work Location: In person

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