Administrative Assistant Ft

1 month ago

Penetanguishene, Canada Waypoint Centre for Mental Health Care Full time

The Director of Data Analytics and Health Information Management and the Director of Information Technology is currently seeking a full-time Administrative Assistant. The purpose of the position is to provide administrative support services to the Data Analytics and Health Information Management and Information Technology departments.

**Key Accountabilities**:

- Input time/attendance information; liaising with Financial Services with reconciling absences; monitoring attendance per hospital policy; preparation of documents for & coordinating of job competitions; completing status change documentation; typing
- Supporting the budget process by data gathering (i.e. overtime stats, etc.); data entry; invoicing, monitoring & identifying variances of departmental budget, preparing and processing completed travel/expense claims. Prepare request to purchase orders for supplies and equipment, arrange tuition & accommodation etc. for Department; maintain office supply inventory for the Department.
- Take and distribute minutes of assigned committees/meetings; composing, typing and distributing agenda, meeting coordination - arranging attendees, including electronic invitations; room booking.
- Coordinating schedule of Department Heads using judgment to set up appointments; determining urgency and nature of appointments; attaching pertinent information.

**Requirements/Qualifications**:

- Post-secondary education in an Office Administration program preferred, or equivalent work experience
- Three to five years of recent and related administrative experience in a fast-paced office environment, preferably in a hospital setting
- Experience with advanced budgetary practices and process
- Proven advanced level computer software experience including proficiency in Microsoft suite of products and database software
- Experience working with and maintaining confidential information
- Demonstrated analytical and numeracy skills
- Proven ability to take and process minutes of assigned committees/meetings and associated responsibilities
- Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
- Demonstrated leadership, conflict resolution, interpersonal and organizational skills
- Proven written and verbal communication skills
- Proven ability to adapt readily to change
- Models and promotes core ethical practice, Waypoint Values (Caring, Respect, Accountability, Innovation), and reflects an optimistic and positive attitude
- Preference for proficiency in French/English language skills
- You must meet the requirements of our COVID-19 Immunization Policy by providing proof of full vaccination, or a request and receipt of an accommodation under the Ontario Human Rights Code, including a medical exemption

We are committed to fostering an inclusive, accessible work environment, where all employees feel valued and respected. Waypoint offers accommodation for applicants with disabilities as part of our recruitment process. If you are contacted to arrange an interview, please advise us if you require an accommodation. All applicants are thanked for their interest in this position, however, due to high volumes only those selected for an interview will be contacted.

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