Legal Administrative Assistant

1 month ago

Brampton, Canada Performance Auto Group Full time

**Drive for Excellence**

Looking to join a fast-paced and an ever expanding organization? Be a part of our dynamic team at **Performance Auto Group**

We are currently seeking an **Legal Administrative Assistant** to join our Legal team on a **1-year contract**

**About Us**

Performance Auto Group is a leading automotive group, whose purpose is to be the preferred automotive group by fostering fair and respectful relationships that positively impact our team, customers, partners, and communities. Our core values as an organization are the principles we were built on that guide us today:
**Great Experience**: Every customer is entitled to a great experience**Integrity**: We are honest and transparent in our actions**Diversity**: We are stronger through the inclusion of people, brands and ideas**Innovation**: We passionately embrace opportunities for new and continuous improvements**Empowerment**: We encourage and support our people in taking initiative**Giving Back**:We positively impact the communities in which we live, work and raise families

**Here’s what you’ll deliver**:

- ** Administrative Support**:
- Assist the legal team with various administrative tasks to enhance efficiency.-
- Maintain calendars and tickler systems to track appointments, deadlines, and court dates.-
- Serve as a key point of contact between the General Counsel and stakeholders, ensuring clear and professional communication.-
- Schedule and coordinate meetings, prepare agendas, and follow up on action items.**Document Preparation and Management**:
- Draft, revise, and manage documents and files, including business correspondence, employee communications (e.g., termination letters, written warnings), offers to settle, and supplier contracts.-
- Manage electronic signing workflows, maintaining and updating electronic signature infrastructure.-
- Implement contract approval workflows by reviewing contracts and coordinating approvals and signatures.**Litigation Support**:
- Create and maintain litigation files.-
- Develop and maintain legal precedents and templates.-
- Manage litigation timetables, coordinating with internal and external stakeholders.-
- Assist in preparing cases for trial, including organizing evidence and coordinating witness testimony.**Corporate Records Management**:
- Prepare and file articles of incorporation, amalgamation, and amendment.-
- Maintain and update minute books, including preparing and filing annual returns and minutes.-
- Prepare and file statutory corporate filings.**Claims and Liens Administration**:
- Administer claims and lien enforcement.-
- Prepare and register financing statements under the Personal Property Security Act and the Repair and Storage Liens Act.**Legal Compliance Projects**:
- Support renewal of registrations with the Ontario Motor Vehicle Industry Council under the Motor Vehicle Dealers Act, 2002.- **Reporting and Analytics**:
- Provide reporting and analytics support to the senior team of Performance Auto Group.**Budget and Expense Management**:
- Assist in tracking the legal department's budget and managing expense reports.- Coordinate with the finance department to ensure accurate financial records.

**What do you need to succeed?**
- University degree or college diploma- Strong understanding of Ontario's legal system and relevant legislation.- Excellent organizational skills with meticulous attention to detail.- Superior written and verbal communication skills.- Ability to handle confidential information with utmost discretion.- Proactive mindset with the ability to work independently and collaboratively.

**What’s in it for you?**- Excellent management support and guidance.- Opportunities through our Internal career development program.- Access to health, dental and vision insurance.- Disability, critical illness and life insurance for the unexpected.- Our Employee Assistance Plan (EAP) for you and your family's wellness.- Discount on vehicles, service and parts for you and your family.- Discounts to retailers and service providers across the country.- Free and engaging employee events.

**This compensation range will be based on knowledge and experience**

**Job Type**: Full Time - Contract

**Compensation**:$45,000 - $50,000 per year

**Performance Auto Group is a leading automotive company in Southern Ontario with over **2000 **employees, 23 brands and **44** locations in Brampton, Brantford, Bolton, Grimsby, Mississauga, Orangeville, St. Catharines, Huntsville and Toronto. Performance Auto Group also includes AutoPlanet Direct, Ontario's largest indoor used car showroom.

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