Executive Assistant
7 months ago
**Job Number**: 61739
**Group**: Magna Electronics
**Division**: Magna Electronics Canada Inc.
**Job Type**: Permanent/Regular
**Location**: AURORA
**Group Description**
Magna’s ADAS technologies are shaping an autonomous future and improving lives.
Full autonomy is coming. But to create the technology which will bring it into view, you need the desire and ability to adapt complete ADAS systems or modular solutions to any vehicle, for any mobility need.
Magna’s electronics solutions connect OEMs to their customers with features that improve their lives. It’s our expertise across the entire vehicle, key strategic partnerships and culture of innovation that allow us to make our industry-leading technologies road-ready. And it is how we’ll continue to build a safer, smarter and more connected mobility experience for all people.
**Role Summary**:
**Key Responsibilities**:
- Manage all administrative needs for the President
- Coordinate itineraries, conferences, social events, and often complex travel arrangements such as global flights, car rentals, hotel reservations and ground transportation arrangements
- Arrange for and provide traveler(s) with travel package(s) containing necessary documents such as travel visas, entry letters, and directions
- Manage agendas, dispatch meeting invitations, book meeting rooms, and arrange for IT resources and other requirements
- Prepare, edit, and proofread correspondence, communications,, presentations, expense reports, purchase requisitions and related materials
- Open and distribute incoming regular and electronic mail and coordinate the flow of information internally and with other departments in the organization
- Follow up on key initiatives and information flow
- Record and distribute minutes of meetings
- Monitor, screen, respond to, and distribute incoming communications
- Answer and manage incoming calls
**Key Qualifications/Requirements**:
- Strong communication skills both oral and written
- Proficient in Microsoft Office
- Strong analytical and problem-solving skills
- Judgement and decision-making ability
- Initiative
- Confidentiality
- Ability to work in a team
- High attention to detail and accuracy
- Ability to adapt to changing environments
- Ability to multi-task in a fast-paced environment
**Additional Information**:
- College diploma/certification required
- 10+ years of work-related experience, with 3+ years’ experience supporting a senior executive
**Awareness. Unity. Empowerment.**:
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