Project Administrator

3 weeks ago

Ottawa, Canada The Taggart Group of Companies Full time

**Job Title**: Project Administrator

**Company**: Doran Contractors Limited

**Reports to**: Contracts Administrator

**Location**: 3187 Albion Road South, Ottawa, Ontario

**Date Prepared**: February 9, 2023

**Work Description**

The Project Administrator plays a key role in supporting the project management team. The Project Administrator is responsible for gathering and providing documentation required to ensure accurate and timely recording of project costs, and for the organization of documentation and records required for each specific project.

**Doran Contractors**

Founded over 100 years ago, Doran is an industrial, commercial and institutional construction general contractor that can tackle any job from multi-unit high rise residential projects to commercial retail plazas, office buildings and pumping stations. From tender closing to substantial completion, Doran takes pride in staying on time and budget, with aspirations of exceeding the owner’s expectations at every opportunity. A proud part of the Taggart Group of Companies, we value integrity, quality and community.

**Major Responsibilities**
- Support project teams in organizing and maintaining project documentation;
- Obtain, track and organize subtrade monthly project billings;
- Draft, send and track Site Instructions and related quotations;
- Draft (for PM approval), send and track all Change Order Proposals (COP)
- Issue and track subcontracts and safety packages;
- Obtain and track subcontractors and/or trades’ required documentation (WSIB Certificates, Ministry of Labour Form 1000s, Insurance, Safety etc.);
- Track, file and distribute subcontract change orders (SCCOs/POCOs);
- Assist the project teams with project closeouts;
- Prepare and distribute internal communications as requested;
- Assist with file transfers upon completion of projects;
- Create, update and maintain project contact lists;
- Any other duties as required.

**Statement of Qualifications**:
**Knowledge, Skills and Abilities**
- Post-secondary education, preferably in business administration, or in construction management would be considered an asset;
- 1-2 years of administration experience, preferably in the construction industry required;
- Strong attention to detail and exceptional organizational skills;
- Strong time management and planning skills, with an emphasis on quality output;
- Strong communication skills, both written and verbal;
- Proficient use of the MS Office Suite;
- Strong customer service skills and professionalism when dealing with different audiences.

**Work Environment**:

- Providing service to several audiences or departments, working under many simultaneous deadlines;
- Sitting or standing for long periods of time at a workstation;
- Overtime may be required.

**Application**

**Accommodation**
The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, sexual orientation, age, marital status, physical or mental handicap, or financial ability.

  • Project Manager

    1 month ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the possibilities...

  • Project Manager

    1 month ago

    Ottawa, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Project Administrator

    1 week ago

    Ottawa, Canada BGIS Full time

    **Who We Are** BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...

  • Project Administrator

    5 days ago

    Ottawa, Canada TWZ Group Inc Full time

    The Project Administrator is primarily responsible to provide administrative support to the Senior Project Manager and the overall project team. Extreme attention to detail is required for this position along with exceptionally strong communication skills and strong software, computer skills. Previous experience in the construction industry would be a...

  • Project Administrator

    7 days ago

    Ottawa, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 month ago

    Ottawa, Canada Protak Consulting Group, Inc. Full time

    Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.Scope of WorkAssisting project team in all management activities including financial, planning and contracting aspectsProviding administrative and technical support of...

  • Project Administrator

    1 month ago

    Ottawa, Canada Protak Consulting Group, Inc. Full time

    Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.Scope of WorkAssisting project team in all management activities including financial, planning and contracting aspectsProviding administrative and technical support of...

  • Project Administrator

    1 month ago

    Ottawa, Canada Protak Consulting Group, Inc. Full time

    Ottawa’s Protak Consulting Group Inc. is seeking an experienced and bilingual Project Administrator for new projects with the federal government. Please note: This is a contract opportunity.Scope of WorkAssisting project team in all management activities including financial, planning and contracting aspectsProviding administrative and technical support of...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 week ago

    Ottawa, Canada Tag Hr Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and weve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    7 days ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 week ago

    Ottawa, Canada TAG HR Full time

    Thank you for your interest in the Project Administrator role. While this position has been filled, your journey with TAG HR is far from over! We have similar positions opening up on a regular basis, and we’ve kept this position open to continue connecting with professionals like you. Apply to this posting to join our network, receive early access to...

  • Project Administrator

    1 month ago

    Ottawa, Canada Promaxis Systems Inc. Full time

    **Senior Project Administrator**(Reference: P - SWG)Our Federal Government client is looking for a Senior Project Administrator in Ottawa, ON (National Capital Region). The following qualifications are required: *** **Job** **Description**: ***The Department of National Defence (DND) has a requirement to develop cyber resiliency programs to protect critical...