Junior Project Coordinator

2 weeks ago

Pickering, Canada Page Flooring & Concrete Solutions Inc. Full time

**About Page Flooring & Concrete Solutions Inc.**:
The original family business, Page Carpet Services, was started by Del Page in 1959 and although it has changed over the years, we still cater to both the commercial and residential sectors.

Page Flooring’s mission is to deliver unparalleled customer service & installation, while dealing with quality manufactures that provide incomparable selection of flooring, warranties, and appearance retention.

Whether you have a demanding commercial flooring project or are planning on remodeling your house with luxury flooring, we’re here to assist from the initial budget and product selection through to installation and complete satisfaction.

We care about the not-so-little, little things.

**Jr. Project Coordinator Job Description**
- Requesting and filing out project specific start up documents
- Submitting start up documents to clients
- Ordering project specific samples from vendors
- Cross checking all materials ensuring they are the correct spec to be submitted to the client in a timely manner
- Creating sample transmittals
- Checking lead times of materials to confirm they can be received in time according to the project schedule
- Ensuring clients are made aware of lead times and any materials that require alternates
- Assisting in providing alternates when necessary
- Requesting pricing from vendors for projects prior to award
- Handing off client approvals to PMs with all info necessary for order sheets to be created
- Double checking PM order sheets to ensure all details are being captured accurately
- Submitting order sheets to the company’s purchaser, along with all required information (client approvals, pricing, sample transmittals, project schedule)
- Filling in the blanks for the Tile/Flooring/Concrete Division Managers when necessary
- Communicating with PM’s clients daily, ensuring they are kept in the loop with all administrative progression
- Keeping up to date with the industries ever changing standards (LEED, EPD, HPD)
- Confirming with PM’s their invoices have been provided to clients before deadlines
- Meeting with PM’s weekly to ensure the coordinator and PM are on the same page to ensure projects are successful
- Keeping all project folders (hard copy and computer folders) up to date and organized
- Assisting in managing multiple projects for multiple PMs (many times, more than 15 projects at a time)
- Managing the office’s library (keeping up to date with organization and removing folders/samples of products that are no longer available)
- Ordering back up samples of wall base, transitions, colour tabs etc. to stock in the library so we can send samples off to clients quick when in a pinch
- Coordinating with the company’s purchaser when/what office supplies need to be ordered
- All other tasks that can be reasonably assumed to be the responsibility of the Project Coordinator

**Requirements**:

- Proficiency in Microsoft Outlook, Excel, and Word
- Fluency in English
- Strong written and oral communication skills
- Organizational and time management skills
- Ability to prioritize tasks in order of importance/urgency
- Effective problem-solving skills
- Strong interpersonal skills
- Ability to manage a large workload, in an efficient and effective manner
- University or College education in a related field of study is an asset. Experience in a related position is an asset
- Experience using QuickBooks is an asset.

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Junior Project Manager: 1 year (required)

Licence/Certification:

- Class G Licence (preferred)

**Location**:

- Pickering, ON L1W 3L8 (preferred)

Work Location: In person

Application deadline: 2024-11-25

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