Database Assistant

3 months ago

Hamilton, Canada Mohawk College Full time

**Database Assistant (Temporary Part Time: September 2024 - March 2025)** Status**: Temporary Part Time: September 2024 - March 2025

**Hours**: Up to 24 hours/week

**Home Campus**: Fennell (hybrid work arrangements available)

**Rate of Pay**: $20.29 per hour, plus 4% in lieu of vacation

**Posting Date**: August 30th, 2024

**Closing Date**: September 6th, 2024 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Director, Co-operative Education and Experiential Learning, the Database Assistant - Experiential Learning is responsible for providing accurate, timely, professional, and ongoing administrative support to the Centre for Experiential Learning. To support co-operative education work terms and student placements, the incumbent will prepare and ensure the completion of required legal waives, releases, and declarations.

This position deals with students, staff, and employers and requires the incumbent to use tact and diplomacy in carrying out daily activities. The duties associated with this position will involve exposure to confidential records and information.

**What you’ll be doing**:
**Student & Employer Support**
- Work within the Experiential Learning Management System database to review, enter, and edit data related to student and employer placements/jobs
- Schedule and confirm interviews for students and employer

**Legal Agreements & Waivers**
- ** **Prepare and build web forms for student and employer waivers, releases, and declarations
- Work collaboratively with General Counsel to route, store, track, and monitor legal agreements
- Liaise with employers to complete or amend legal agreements (affiliation agreements/MOU)

**Database Support**
- ** **Maintain confidentiality of student and employer information and documentation
- Monitor and input any information collected from external forms or external databases into the experiential learning management system/database
- Maintain supporting program databases, as requested by management
- Work collaboratively with Field Placement and Co-op Specialists to support student and employer functions

**Other Duties as Assigned**
- ** **Support additional projects within the Centre for Experiential Learning
- Update current webpages and creating new web content

**What you’ll bring to the role**:

- ** **A two-year diploma in such disciplines as Business, Office Administration, Computer Science, Data Analysis or related field at the point of hire is required for this position.
- 3 years of experience with databases (Access, SQL & Orbis Communications), data processing/tracking, and reporting tools.
- Able to prioritize and execute tasks under tight deadlines.
- Experience working in a collaborative team-oriented environment.
- Knowledge of experiential learning activities within post-secondary.
- Experience with data collection and data reporting (i.e. - utilizing multiple large databases including student information systems, i.e. - FAST, Orbis, Banner, SQL).
- Strong written and verbal communication skills.
- Strong interpersonal skills.
- Excellent organizational, monitoring, and assessment skills.
- Proficient in Microsoft Office and web editing.
- Ability to work in both a team environment and be self-directed with mínimal supervision.
- Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
- The ability to communicate and work effectively with diverse students, employees, and communities.

**What we offer**:

- ** **Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
- Access to professional development opportunities.
- Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
- Discounted rate for full-service athletic facility and instructor-led classes.
- Opportunities to engage in wellness events and activities.

The College is committed to fostering inclusive ad barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

  • Data Assistant

    6 months ago

    Hamilton, Canada TIME AGENCY GROUP Full time

    **Responsibilities**: - Provide administrative support to the team - Type and prepare documents, reports, and correspondence - Maintain and update systems and databases - Assist with data collection and analysis - Organize and schedule meetings, appointments, and travel arrangements - Perform general clerical duties such as filing, photocopying, and...

  • Research Assistant

    5 months ago

    Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

    **Position Details**: **Department**: Khan Arthrex Rebate **Employee Type**: Temporary, Full Time **If Temporary, Number of Weeks**: 52 **Union**: Non-Union **Openings Remaining**: 1 **Schedule**: **Work Days**: Monday to Friday **Time of Day**: Days **Shift**: 7.5 hour **This position may be scheduled at any of the following sites**: Charlton Campus...

  • Administrative Assistant

    6 months ago

    Hamilton, Canada Columbia International College Full time

    The Student Leadership Development Department is responsible for providing extracurricular and weekend programming for the students enrolled at Columbia International College. The Administrative Assistant works with Student Leadership Development team providing administrative support for all programming including Community Service, Student Life, Athletics...

  • Purchasing Assistant

    5 months ago

    Hamilton, Canada Terra Greenhouses Full time

    Terra's Corporate team is looking for a full-time Purchasing Assistant. This position is based out of our head office located at the corner of Highway 6 N and Concession 5 Road E in Waterdown. Primary responsibilities for this data-driven role include: - Assisting in the maintenance of the E-Commerce assortment, such as uploading product and product...

  • Marketing Assistant

    6 months ago

    Hamilton, Canada Mr Tec Full time

    Work Term: Permanent - Work Language: English - Hours: 30 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Act as spokesperson for an organization - Advise clients on advertising or sales promotion...

  • Administrative Assistant

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday (35 hours per week) **Education Level** 2 year Community College diploma in Office Administration or related field of study. **Career Level** Requires 4 years of relevant experience. Unit/Project Description: The Office of the Associate Dean, Undergraduate Studies supports nearly 5,000 undergraduate students registered in...

  • Administrative Assistant

    3 weeks ago

    Hamilton, Ontario, Canada VITACARE Guardian Full time

    VITACARE Guardian is seeking an experienced Administrative Assistant to join our team. The successful candidate will be responsible for providing support to our pharmacy team, including scheduling appointments, answering phone calls and electronic enquiries, and maintaining digital databases.Key ResponsibilitiesScheduling and Confirmation: Schedule and...

  • Part-time Clerical Assistant

    6 months ago

    Hamilton, Canada Local Accounting, Tax and Bookkeeping Office Full time

    Stoney Creek full-service tax, accounting and bookkeeping practice seeking permanent part-time clerical support to assist in our office. PART-TIME CLERICAL SUPPORT **Responsibilities**: - Update and maintain client database - Contact and schedule clients for drop off and pick up - Filing - Other duties as assigned - Data Input **Qualifications**: -...

  • Research Assistant

    5 months ago

    Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

    **Position Details**: **Posting #**: 28195 **Department**:Khan Arthrex Rebate **Employee Type**:Temporary, Full Time **If Temporary, Number of Weeks**: **Union**:Non-Union **Openings Remaining**:1 **Schedule**: **Work Days**: Monday to Friday **Time of Day**: Days **Shift**: 7.5 hour **This position may be scheduled at any of the following sites**: Charlton...

  • Administrative Assistant

    3 weeks ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC’ care. CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our...

  • Administrative Assistant

    5 months ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC’ care. CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our...

  • Library Assistant

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday to Friday, 8:30 am to 4:30 pm **Education Level** Bachelor's Degree in relevant field **Career Level** Requires a minimum of 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology. **General Description** Responsible for providing a variety of services to users...

  • Operations Assistant

    6 months ago

    Hamilton, Canada The Fedcap Group Full time

    **Position Summary**: **Essential Job Functions**: - Is the SPOC (single point of contact) for Service Providers in relation to system queries. - Logs system tickets to resolve queries that cannot be dealt with at source and tracks their successful execution. - Assists with the creation and distribution of communication materials. - Completes Data Entry as...

  • Part-time Clerical Assistant

    6 months ago

    Hamilton, Canada Local Accounting, Tax and Bookkeeping Office Full time

    Stoney Creek full-service tax, accounting and bookkeeping practice seeking permanent part-time clerical support to assist in our office. PART-TIME CLERICAL SUPPORT **Responsibilities**: - Update and maintain client database - Contact and schedule clients for drop off and pick up - Filing - Other duties as assigned - Data Input **Qualifications**: -...

  • Part-time Clerical Assistant

    6 months ago

    Hamilton, Canada Local Accounting, Tax and Bookkeeping Office Full time

    Stoney Creek full-service tax, accounting and bookkeeping practice seeking permanent part-time clerical support to assist in our office. PART-TIME CLERICAL SUPPORT **Responsibilities**: - Update and maintain client database - Contact and schedule clients for drop off and pick up - Filing - Other duties as assigned - Data Input **Qualifications**: -...

  • Marketing Assistant

    2 weeks ago

    Hamilton, Canada CDC Hamilton Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - **Tasks**: - Evaluate communication strategies and programs - Prepare written material such as reports, briefs, website content - Perform administrative tasks - Conduct comparative research on marketing...

  • Administrative Assistant

    6 months ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC’ care. CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our...

  • Administrative Assistant

    3 weeks ago

    Hamilton, Canada Columbia International College Full time

    Founded in 1979, Columbia International College (CIC) is the largest boarding high school in Canada. During our 44 years of history, parents from over 120 countries have placed their children in CIC’ care. CIC offers the Total Care Education System to support students to achieve their goal of getting into a post-secondary institution of their choice. Our...

  • Administrative Assistant

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30-4:30, 35 hours/week **Education Level** 2 year Community college diploma in Office Administration or related field of study. **Career Level** Requires 4 years of relevant experience. **Administrative Assistant (III)** JD00643 **Unit/Project Description**: The Undergraduate Medical Education (UGME) Program is a three-year,...

  • Shop Admin Assistant

    5 months ago

    Hamilton, Canada Oakridge Landscape Contractors Full time

    For more than 30 years, Oakridge Landscape Contractors has been dedicated to creating beautiful landscapes for clients in Southern Ontario. Our award-winning services have made us a leader in our industry and our talented team helps us achieve excellence in our work. **Shop Admin Assistant**: **Pay Rate**: - Location: Hamilton, ON. - Pay: $20.00 to $22.00...