Clerk C

3 weeks ago

Winnipeg, Canada City of Winnipeg Full time

Under general supervision of the Accounts Payable Coordinator, the Accounts Payable Specialist approves all vendor master additions/changes and one-time vendor payments, responds to inquiries and vendor statements, coordinates workflow of clerical staff, and documents internal processes. The Accounts Payable Specialist also supports the Clerk B-Accounts Payable Clerks by ensuring proper procedures are followed for accurately scrutinizing and data entering a variety of source documents, and preparing appropriate documents and forms. The AP Specialist also assists staff in resolving more complex issues, and provides training and coaching as necessary.

**As the **Clerk C - Accounts Payable Specialist**, **you will**:

- Investigate and verify accounts payable requests by searching existing vendors in PeopleSoft and/or the internet.
- Communicate with vendors and validates information ensuring accuracy in PeopleSoft.
- Research and resolve all vendor inquiries received.
- Investigate and reconcile all outstanding items on vendor statements using PeopleSoft online and queries.
- Provide instruction on payment processing via the Financial Feeder System.
- Investigate match exceptions, budget exceptions, and other discrepancies resolving any issues.
- Monitor work flow, and ensure all incoming source documents are processed using proper procedures and in a timely fashion.
- Ensure all incoming mail and filing is processed using proper Accounts Payable procedures.
- Advise clerical staff on proper Accounts Payable procedures and data entry processing.
- Identify performance issues to the Accounts Payable Coordinator, and develop appropriate training plans where necessary.
- Approve and process payments made via the Financial Feeder System, including all electronic billings and one-time vendor payments.
- Create and maintain branch documentation, and process all cheque deposits.
- Perform other duties consistent with the classification.

**Your education and qualifications include**:

- Grade 12 with formal training in business and office procedures, including basic accounting and/or purchasing and/or accounts payable, or the equivalent combination of education and experience.
- A minimum of two years prior experience working in an accounts payable environment.
- Previous experience supervising junior staff would be an asset.
- Proficiency with PeopleSoft Accounts Payable, Vendors, Purchasing, and General Ledger modules.
- Proficiency (Advanced) using programs such as Microsoft Word, Excel, Outlook and Adobe Acrobat.
- Demonstrated aptitude with figures including a high degree of accuracy and attention to detail.
- Good working knowledge of PeopleSoft Commitment Control and encumbrance accounting procedures.
- Knowledge of policies and procedures pertaining to purchasing and payment documents.
- Working knowledge of accounting procedures and principles.
- Ability to type accurately at 40 w.p.m.
- Ability to train junior staff, and identify and address training needs.
- Ability to organize work, set priorities, meet deadlines and identify and resolve problems.
- Ability to document processes and procedures, and communicate those to others.
- Ability to exercise sound judgment and work under minimum supervision.
- Ability to maintain effective working relationships and to communicate effectively, orally and in writing, with vendors and co-workers.
- Ability to learn and adapt to new technology.
- Ability to work under stressful conditions due to time pressures and high volume of work and to meet often conflicting deadlines

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

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