Intermediate Administrator, Finance

3 weeks ago

Ottawa, Canada University of Ottawa Full time

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**Job Type**:
Employee

Duration in Months (for fixed-term jobs):
18

Job Family:
Finance (JF)

of Open Positions:
1

Faculty/Service - Department:
Travel and Expenses

Campus:
Tabaret Hall

Union Affiliation:
SSUO

Date Posted:
March 14, 2024

Closing Date:
March 25, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 07

Salary Range:
$55,245.00 - $69,783.00
- This position may be eligible for a telework arrangement. Learn more about our telework guidelines

click here

Position purpose:
Reporting to the Associate-Supervisor, Travel and Expenses, responsible for administering one or more Travel and Expenses programs and ensures effective administration of the relevant systems used by eligible client groups in order to favor high user satisfaction.

Acts as a resource person to the university community to provide guidance on compliance, eligibility issues, guidelines, and ensure assistance with the relevant systems/tools.

In this role, your responsibilities will include:

- Administers Travel and Expenses programs including, but not limited to, the Professional Expenses Reimbursement (PER), the Tuition Fee Financial Support program, the Travel and Business Expenses Reimbursements program and acts as backup for the other programs.
- Reviews and approves all claims to ensure eligibility and compliance of expenditures with various university and granting agency policies, collective agreements and procedures before approving for payment.
- Performs financial activities such as data entry, advances, bookkeeping, record keeping, verification and reconciliation to support ongoing financial operations and expense reporting.
- Acts as an expert to analyze business processes by developing standard procedures and identifying maintenance updates to relevant system structures and configuration requirements.

What you will bring:

- Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
- Knowledge of funding agency guidelines related to eligibility of expenses would constitute an asset
- Minimum 2 years of demonstrated experience in a similar role
- Experience in reconciliation of financial accounts
- Knowledge of, and agility with computer configuration related to user accounts within integrated data systems and data verification processes and programs. Experience with a large-scale computerized integrated system an asset
- Experience in producing reports
- Ability to produce high quality work under pressure while meeting strict deadlines
- Strong interpersonal and communication skills
- Strong organizational skills
- Bilingualism - French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click

here

to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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