Legal Billing Specialist

3 weeks ago

Mississauga, Canada AstraZeneca Full time

**Legal Billing Specialist**

**Hybrid Work
- on average 3 days/week from our Mississauga office**

AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal Operations Centre in Mississauga, Canada. This state-of-the-art hub will centralize our Legal operational functions, promoting collaboration, knowledge sharing, and the integration of cutting-edge technology. Situated in a region renowned for its healthcare focus and proximity to top-tier talent and research facilities, our new centre is set to become a cornerstone of AstraZeneca's 2030 Bold Ambition. Join us in this exciting new chapter as we build sustainable, digitally enabled workplaces designed to inspire and empower our teams to deliver life-changing medicines to the world.

**Summary:
**You will be responsible for managing the billing process for the Legal department, ensuring compliance with internal policies and external regulations, and providing accurate and timely reports and analysis. You will work closely with the Legal Operations Manager, the Legal team, Global Business Services, and the Finance department to optimize the billing workflow, resolve billing issues, and support budgeting and forecasting activities.

**Typical Accountabilities**:

- Review and process invoices from external law firms and vendors, ensuring accuracy, completeness, and adherence to billing guidelines
- Monitor and track the status of invoices, payments, and accruals, and follow up with internal and external stakeholders as needed
- Prepare and maintain billing reports and dashboards, providing insights and recommendations on billing trends, performance, and opportunities for improvement
- Analyze and reconcile billing data, identifying and resolving discrepancies and errors
- Assist with the development and implementation of billing policies, procedures, and standard processes, ensuring compliance with internal controls and external regulations
- Support the legal operations manager and team with budgeting and forecasting activities, providing data and analysis on billing and spending
- Collaborate with the finance department and other cross-functional teams on billing-related matters, such as month-end closing, audits, and tax filings
- Research and respond to billing inquiries and issues from internal and external customers, and escalate complex or sensitive cases as appropriate

**Essential Qualifications/ Skills**:

- Minimum of 3 years of experience in billing, accounting, or finance
- Proficient in Microsoft Office, especially Excel, and billing software, such as CounselLink, Serengeti, Legal Tracker, or similar
- Strong analytical, problem-solving, and communication skills
- Detail-oriented, organized, and able to prioritize and multitask in a fast-paced environment

**Desirable Qualifications/Skills**:

- Experience working in a legal or professional services environment
- Experience with e-billing, invoice automation, and data visualization tools is a plus

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office is purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

**Great People want to Work with us Find out why**:

- GTAA Top Employer Award for 10 years
- Top 100 Employers Award
- Canada’s Most Admired Corporate Culture
- Learn more about working with us in Canada
- View our YouTube channel

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