Accounts Payable Administrator

3 weeks ago

Burnaby, Canada Refrigerative Supply Limited Full time

**RSL’S story**:
**_ RSL Mission_**

Our purpose is to provide the highest quality HVAC and Refrigeration experience in Canada.

**_ RSL Vision_**

To be the environment that inspires excellence and trust within our community.

**_ RSL Values_**

Gracious, Collaborative, Courageous, Innovative, Community Focused and Exceptional Experience

**The Opportunity**:
**Scope of the position**

Provide day to day support to the Accounts Payable function, ensuring emphasis on quality customer service through the use of clear effective and timely communication with vendors, branches and the supply chain team.

**Duties and Responsibilities**
- Acts as the primary point of escalation to resolve AP and vendor issues and any invoice discrepancies.
- Responsible for following up and resolving discrepancies in a timely and effective manner.
- Establishes and maintains relationships with new and existing vendors, respond to inquiries.
- Processes and codes invoices and expenses in CAD & USD currency; processes cheque requests in a timely manner.
- Prepare weekly cheque runs, EFT/ACH payments.
- Match invoices to appropriate documents.
- Ensure proper approval in accordance with company delegation of authority.
- Input invoice information into AP system (Update invoice purchase cost and clear receiving).
- Monitor accounts to ensure payments are up to date.
- Maintain vendor file.
- Supports the Accounting department with performing AP month end and quarter end processes; including the printing of month-end reports.
- Reconcile AP accounts against supplier statements.
- Perform a variety of accounting and administrative duties as required.
- Support the training of new hires.

**Skills and Qualifications**
- At least 2 years accounts payable and general accounting experience in a complex, high volume AP environment.
- Post-secondary education in accounting or business administration would be an asset. Knowledge of accounts payable and general accounting procedures is necessary.
- Proficient in Microsoft Word, Outlook, and in Excel (Pivot Table & VLOOKUP highly desirable.)
- Proficient in data entry and data management with ability to meet deadlines. A minimum of 40 wpm is necessary.
- Effective organizational skills, attention to detail, accuracy and time management skills.
- Fluent in English with effective communication skills both written and oral.
- Ability to use critical thinking
- Above average problem-solving skill resulting in sound business solutions.
- Customer service skills
- P21 experience is an asset.
- Results oriented.
- Professional business acumen.
- Demonstrated integrity and ethical standards.

**What we offer**:
It's not all about work. That's why we support and recognize our team members with a range of benefits:

- RSL is an entrepreneurial company - we don't micromanage
- Embark on a continuous development journey. You have access to $3,500 annually to invest in your professional growth.
- 3 weeks vacation
- 3 personal obligation days
- Wellness Account
- Stay healthy with our rich benefits package
- Protect your future with our Pension plan
- Access a 24/7 Employee Assistance Program.

Refrigerative Supply Limited is an equal-opportunity employer. We prohibit discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial, and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. We would like to thank all applicants for their interest; however, only those selected will be contacted.

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