Administrative Assistant
2 weeks ago
**Administrative Assistant for a Counselling Office (Vancouver)**
**Stillwater Counselling and Pain Management**
Stillwater Counselling and Pain Management is hiring a P/T admin assistant (with very occasional personal assistance). Position is remote for most days, as practice is mainly remote and based in home of psychologist (due to Covid). Assistant is required to come to home of psychologist one day per week (usually Monday). Starts Jan 3, 2024.
Job Summary:
- 4 hours per day, 10:00 AM - 2:00 PM, Monday to Friday, mostly from home
- Intake - screening, orienting, setting up files, scheduling first time clients
- Using Jane app to accurately track scheduling and billing
- Very occasional personal assistance
Specific duties will include:
- Using Jane schedule and billing software
- Office upkeep (supply replenishment)
- Client communications
- Team work with other project parties and service coordination
- Invoicing and billing parties
- Organizing daily files and overall filing system
- Occasional minding psychologist's son if he's home from school.
- Occasional research of pertinent topics, or assistance with ongoing research projects of psychologist
Skills needed:
- related work experience in social care field, ideally in psychology
- clientele are in all stages of emotional fragility, so the ability to be caring, warm and sensitive to their state is primary
- must be personally healthy, mindful and interested in psychology and counselling
- must be an excellent communicator as this position is all about written and spoken communication at a high level
- must be able to self-organize, remember daily, weekly, monthly tasks and follow up on requests of psychologist
- must be quick to adapt to changing schedules and needs of clients
- must be an organized thinker, remember information and have assertiveness with other vendors
- must understand basic math in order to track receivables and do some basic payroll checking
**Please submit your resume and cover letter (short introduction). References are required.**
Thank you for your interest.
**Job Type**: Part-time
Pay: $20.00 per hour
Expected hours: 20 per week
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What did you learn in your experiences of helping vulnerable people?
- What strengths would you bring to a counselling office?
**Education**:
- Bachelor's Degree (required)
**Experience**:
- social care: 1 year (preferred)
Work Location: Hybrid remote in Vancouver, BC
Expected start date: 2024-06-10
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