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Clerk 3 (Court Officer)

4 months ago

Dartmouth, Canada Province of Nova Scotia Full time

**Department**:Public Prosecution Service

**Location**:DARTMOUTH

**Type of Employment**:Temporary

**Union Status**:NSGEU - NSPG

**Closing Date**:09-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.

With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.

The core functions of the Nova Scotia Public Prosecution Service are to:

- Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
- Participate in the development of criminal law and criminal prosecutions policy.
- Provide advice to police in respect of prosecutions generally or in respect of specific investigations.

**About Our Opportunity**:
The Clerk 3 is the initial contact person for the Public Prosecution Service (PPS). This individual must access the needs and determine the urgency of all requests that are presented by members of the public, witnesses, accused, victims, and members of the legal community, both in person and on the phone.

You must have an excellent knowledge of government structure, services, and of the court system and be able to appropriately direct all inquiries within the PPS as well as to other areas of government. The office is frequently presented with irate, distraught, and aggressive individuals. It is the incumbent’s responsibility to handle these situations in a calm and professional matter, thereby attempting to diffuse emotional situations and offer support as necessary, to be able to recognize potentially dangerous situations and to act upon them accordingly.

The Clerk 3 assists with records and file management and other administrative duties, including filing and the preparation of general correspondence and legal forms. The scope of this position requires that in addition to having an extensive knowledge base, the incumbent has strong organizational skills, attention to detail, the ability to multi-task, and the ability to be a team player.

**Primary Accountabilities**:
Administers to all those who have inquiries directed to and through the Public Prosecution Service of Nova Scotia by following the guidelines of the criminal code of Canada, PPS mandate and policies and court procedures to ensure accurate responses, action, and direction. Also including:

- Notify witnesses if they are not required to appear
- Ensure witness fees are submitted in a timely matter
- Provide disclosure
- Mail duties
- Coordinate travel arrangements
- Other administrative duties as assigned

**Qualifications and Experience**:
A high school diploma and four years of directly related experience in a public or legal environment are required; an acceptable equivalent combination of education, training and experience may be considered.

Demonstrated technology skills, including proficiency in Microsoft Word, Excel, Outlook, and database management software, are required. This includes proficient and accurate typing, word processing, and data entry skills. As well, you must be able to lift heavy file boxes weighing between 25-30 pounds when necessary.

The following will assist you in this role:

- Knowledge of the Criminal Code and other relevant legislation (e.g., Youth Criminal Justice Act);
- Demonstrated understanding of the prosecution process; and
- Sound knowledge of the justice system and government services.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
Equivalencies include, but are not limited to the successful completion of an office administration program and minimum of two years of directly related experience.

**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

**Working Conditions**:

- Normal work week is 35 hours/week, 7 hours/day
- May be required to work overtime on occasion
- The nature of the position requires the incumbent to deal with the criminal element who may often act in an aggressive and unsociable manner
- Often required to diffuse potentially difficult situations and must always conduct themselves in a calm and professional