Logistics and Protocol Coordinator

3 days ago

Ottawa, Canada House of Commons Full time

**Language Profile**

Bilingual Imperative (English / French)
- Reading comprehension: Superior level (C)
- Written expression: Intermediate level (B)
- Oral interaction: Superior level (C)

**Your Challenge**

If you dream of joining an organization that is small enough to be noticed and big enough to provide a meaningful career, we want to hear from you

Our Commitment to Inclusion, Diversity, Equity and Accessibility:
As a key component of its strategic plan, the House of Commons is set on being a leader in inclusion, diversity, equity, and accessibility. As such, we design and continuously evolve our practices to ensure that everyone can fully and equitably participate to the upmost of their abilities. We value that everyone has a contribution to make and has the potential for individual growth. We are one House that leverages diversity in all its forms.

About the Organization:
The House of Commons Procedural Services is currently looking to staff the Logistics and Protocol Coordinator position.

Procedural Services provides a full range of procedural and legislative services to the Speaker, Members of Parliament and Officers of the House of Commons. Our service area provides a secretariat function to committees and organizes, on behalf of both the Senate and the House of Commons and their Speakers, the participation of the Parliament of Canada in international and interparliamentary activities in Canada and abroad.

The International and Interparliamentary Affairs Directorate is responsible for the coordination of the Parliament of Canada’s external relations and activities.

The Committees and Legislative Services Directorate support all committees of the House of Commons. This support includes providing advice on parliamentary procedure, practice and precedents as well as all the administrative, financial, technical and logístical assistance required for committees to meet their objectives.

About the Role:
The Logistics and Protocol Coordinator is responsible for the development of a planning framework as well as establishing the standards, procedures and coordination of a center of expertise required to deliver all aspects of logistics and protocol efficiently for high-level visits, ceremonial events, parliamentary committee activities and parliamentary conferences. You must ensure that all arrangements are delivered in a timely and consistent manner and that all financial and administrative policies are adhered to.

The Logistics and Protocol Coordinator may be assigned to the Protocol team or the Conference team with the International and Interparliamentary Affairs Directorate, or to the Logistics team with the Committees and Legislative Services Directorate. Periodically, Logistics and Protocol Coordinators may be asked to rotate between these assignments.

Position location: Ottawa, Ontario

Top Reasons to Join the Procedural Services Team:
We're dedicated to building an inclusive culture where employees can do their best work. We ensure that employees feel valued by helping them grow as people, not just as professionals. In this position, you will have the opportunity to participate and contribute to the planning of activities, conferences and events involving prestigious clients. The variable tasks will not only offer you an exciting daily routine, but also the opportunity to work in a versatile environment. You will play a key liaison role with various parties such as House, Senate and other parliamentary precinct services. You will be exposed to and gain knowledge of many facets of the organization.
- Training and development opportunities.
- Work-life balance /35-hour workweek
- 4 weeks' vacation (minimum)

Hybrid work environment:
Over the last couple of years, our organization has developed the ability to successfully adapt to new ways of working while continuing to deliver valuable services to Members of Parliament and the House of Commons Administration. As a result, we will continue to foster autonomy by establishing a flexible hybrid approach where possible. Leaders across the organization are working with their teams to determine the appropriate balance of on-site versus remote work for their roles that will result in a positive outcome for both the organization and its people.

**Please note that this position requires an on-site presence and may vary depending on the team and the activities to which you will be assigned.

**Prerequisites**

**Education**
- A post-secondary school degree or diploma in a discipline related to the functions of the position OR an acceptable combination of education, training and relevant experience.

**Experience**
- Experience in managing multiple, simultaneous complex activities, events or projects;
- Experience dealing with internal and external stakeholders and suppliers;
- Experience supervising and/or coaching staff;
- Experience with financial systems and budget management within organizations;
- Experience in preparing documents such as o

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