Student Associations Coordinator
2 weeks ago
Classification: Permanent Employee
Rate of pay: Starts at $31.22 per hour
Hours of work: 21 hours per week
Reports to: Executive Director
Under the direction and supervision of the executive director, the student associations coordinator organizes resources and support for student associations organized within academic divisions at Capilano University. While the student associations coordinator will work closely with student associations’ leaders on a day-to-day basis, they ultimately share a reporting relationship with the executive director.
**Duties**
In particular, the student associations coordinator performs the following duties:
**Resource for Student Associations (45%)**
- Act as the primary contact, resource, and support person for student associations organized within academic divisions at Capilano University.
- Organize orientation and training sessions for student associations’ leaders throughout the year to ensure that they have the information and skills needed to provide leadership to their associations and to access association resources.
- Maintain strong working relationships with student associations’ leaders.
- Advise and assist student associations in accessing resources, support, and funds, including by assisting student leaders in navigating funding proposals, and assisting student leaders throughout the approval process.
- Develop and maintain up-to-date information about student associations’ structures and contact details, and act as a resource to the staff, board, student executives, and board committees on their work with the student associations.
**Student Association Operations (45%)**
- Working closely with student associations’ leaders and the vice-president finance and services, provides coordination and resources to help student associations’ leaders navigate the development and approval of annual activity budgets.
- Processes logístical requests from student associations such as space and equipment bookings, purchasing, contract approvals, catering requests, and conference travel and accommodation bookings.
- Working closely with the communications team, supports the development and execution of communications and outreach activities to promote student associations’ activities and the resources that we provide for student groups.
- Supports the planning and execution of student associations’ events, campaigns, and activities with resources, logístical assistance, navigating approvals, and ensuring adequate people support on the day of the event.
- Attend and resource student associations’ council and other student leadership meetings as assigned, and provide administrative support (such as preparing agendas, taking minutes, and taking care of meeting logistics).
**Other Duties (10%)**
- Acts as a resource and support person for assigned board, executive, and committee meetings, and acts as administrative lead and principal resource-person for assigned board committees.
- Participates in the training and development of student leaders and staff.
- Supervises support staff when working within their areas of responsibility.
- Works safely, in accordance with the CSU’s health and safety policy.
- Protects the personal information of coworkers, students, and the public.
- Performs other duties as assigned by the executive director.
**Here's what it takes to be successful in this role**
- The above qualifications must be supported by an appropriate combination of post-secondary education and professional experience.
**Why work at the Capilano Students' Union?**
**We strive to be a diverse workplace.** We’re working hard to make sure that our staff team reflects the diversity of our membership, guided by the CSU’s equity strategy. Over half of our team members self-identify as women, and people from visible minorities comprise half of our unionized workforce.
**We are a certified Living Wage employer.** We provide fair (and competitive) compensation packages for all members of our team, including employees who are students, because we believe that everyone who works deserves to make ends meet. As a part of our compensation and benefits package, you can expect:
- Flexible weekly and daily work schedules
- Paid sick, bereavement, and compassionate care leave
- A $1,500 per calendar year flexible benefit fund
- Partial reimbursement of child care expenses
- RRSP employer-matching contributions of up to 6%
**We take our guiding principles really seriously.** We think that our values create a fun, dynamic, and challenging work environment - one where no two days are the same, and where our team members look forward to coming to work. If these principles resonate with you, you should think about joining the team:
- Divesting from colonial power, and championing Indigenization
- Demonstrating leadership, value, and impact
- Centring justice, equity, and sustainability
- Delivering results with excellence
- Connecting with students to drive our wo
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