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Executive Assistant to General Manager, Community

4 months ago

Squamish, Canada District of Squamish Full time

**Executive Assistant to General Manager**
Job No**:168812**

Location**:Squamish, BC**
- **A wonderful opportunity to grow your career in one of BC’s most beautiful**

**districts**
- **Join a team dedicated to excellence in public service**:

- **Enjoy a competitive $76-84K annual salary plus top-notch benefits**

**About the District of Squamish**

The District of Squamish is a progressive and growing community with a palpable
positive energy and a strong focus on the great outdoors. Our friendly, small-town
setting, spectacular natural environment, and world-class recreational opportunities
offer an incredible live-work-play lifestyle that few places can beat. Bike, ski, sail, run,
climb, hike, and explore our thriving arts, culture, and heritage scene - in your own
backyard. Use some of that time you will save on the commute for life balance

We are a team of fun-loving yet highly dedicated and hardworking professionals who
are committed to continuous learning, improvement, and excellence in service to our

For more information, please visit our **website**.

**About the Opportunity**

Currently, we are seeking a full-time **Executive Assistant to General Manager **to join
our team in **Squamish, BC.**

Under the general direction of the General Manager (GM), you will provide confidential,
executive-level administrative and project support to the GM, as well as technical
guidance and mentorship of the administrative staff under the portfolio of the GM.

Key accountabilities include, but are not limited to:

- Following the District’s Customer Service Guidelines to ensure the Delivery of

Outstanding Service and serving as the primary point of contact on behalf of the
GM
- Assisting the GM with confidential executive administrative tasks on request,

prioritizing the work of the GM unless otherwise indicated
- Supporting corporate strategic initiatives, coordinating special projects,

researching and analyzing policies and projects, and drafting documents related
to special projects
- Providing high-level document management (drafting, editing, formatting and

proofreading of documents, document storage, and archiving)
- Developing routine and complex correspondence and responding on behalf of

the GM
- Organizing travel itineraries and managing the GM's daily schedule and calendar
- Monitoring deadlines and schedules to predict and resolve scheduling and
- interdependency conflicts before they arise- complaints and keeping track of information requests until they are completed- Preparing meeting agenda items and background information in a proactive
- manner- Conducting file searches, maintaining electronic filing systems, and maintaining
- databases- Maintaining and controlling access to confidential, restricted, and protected
- records, documents, and files, while demonstrating discretion- Being able to handle inquiries and prioritize them with considerable judgment

**About You**

To qualify you will need **at least 5 years of experience working in an office**
**environment at the executive level **with a preference for at **least 2 years of**
**experience working in local government **as well as a **Diploma in Business**
**Administration, Public Administration**, or a related field (an equivalent combination
of education, training and experience will also be considered).

The following skills are essential to success in this role:

- An Office Administration Certificate
- Local Government/Public Administration courses or certificates (PADM)
- A full understanding of political protocols
- Knowledge of modern office procedures, practices, and operations with particular
- reference to filing and records management systems- Superior knowledge of business English, writing, spelling, punctuation, and
- arithmetic- Excellent interpersonal and communication skills and the ability to deal with
- people in a tactful, diplomatic, and professional manner- Advanced computer skills and thorough knowledge of Microsoft Office including
- MS Word, Excel, and Outlook- Ability to keep pace and anticipate the work-related needs of the GM
- Diligent, able to work within a variety of timeframes, with a good sense of service
- and professional accomplishment- Superior organization and time management skills with strong attention to detail
- Ability to process instructions and successfully execute projects from start to
- finish while meeting critical deadlines- Demonstrated ability to maintain confidentiality and exercise discretion
- Valid BC Class 5 Drivers Licence (asset)

Lastly, you are an experienced, energetic, proactive, positive, detail-oriented, high
performer who enjoys being at the center of the action and supporting the day-to-day
work life of the executive office.

**What We Offer**

As a valued member of our team, you will be rewarded with a **$76-84K annual**
**salary** (negotiable based on your skills and experience), as well as comprehensive
benefits, including:

- Excellent health and paramedical