Mass Timber Project Administrator

2 months ago

Vancouver, Canada Kalesnikoff Full time

**Our company**:
For over 80 years and four generations, our family has been inspired by forests and the endless possibilities for designing and building with wood. We began as a horse-logging operation in 1939 and have grown to become an industry-leading mass timber provider with a high-tech sawmill. From seedlings to solutions, we see our products through the entire process -- from forest management to manufacturing, design, prefabrication, and delivery.

As an independent, family-owned, and operated company, we recognize that people are our most valuable resource. As we continue to grow, we’re searching for individuals who enjoy a hands-on approach to work tasks and thrive in a team-based environment.

**Role and Objectives**:
The Mass Timber Project Administrator will be responsible for providing administrative and organizational support to the Mass Timber Project Team, supporting both at a project level as well assisting Leadership with key organizational tasks. Additionally, the Mass Timber Project Assistant will be responsible for coordinating the efficient operations of the Vancouver Office space.

**Responsibilities**:

- Support the organization of project documentation, including organizing project folders with consultant drawings, contract documents, transmittals, submittals, etc
- Ensure compliance with contract documentation including Certificates of Insurance, Worksafe Clearance letters, Stat Dec/Lien Waivers, etc
- Support Project Managers by continually monitoring project milestone schedules aligning with internal manufacturing and logistics schedules, and identifying any discrepancies
- Compile closeout documentation, including warranty letters, as-builts, deficiency/service calls, O&M manuals etc
- Manage clerical / data entry tasks as required associated with forthcoming ERP system (“Epicor”)
- Assist the Project Team with coordinating travel, team events, and office supplies for the Vancouver Office
- Understand and comply with all company policies and procedures.
- Other duties as requested or required.

**Requirements**:

- Post-secondary degree or diploma, or equivalent work experience
- Experience working in the architecture, engineering, or construction industry
- Excellent organizational, planning, and administrative skills
- Strong communication skills with a customer focus
- Enthusiasm for mass timber and prefabricated construction technologies

**Working Conditions**:

- Overtime as required
- This role is based primarily in an office setting. The role may require occasional travel to other company locations

**How to apply**:
Applications will be accepted on an ongoing basis until the position is filled.

At Kalesnikoff, working safely is an expectation. In your role you will have the time and resources needed to meet that expectation.

**About our Kootenay home**:
Are the mountains calling you? From beautiful parks and forests, pristine lakes, breathtaking valleys and stunning mountain ranges, the West Kootenay region is a highly desired and special place to call home. With an abundance of recreation including ski areas, golf courses, hot springs, and endless hiking, biking and other outdoor activities, the Kootenays isn’t just a region, it’s a lifestyle. Our vibrant mountain towns are full of arts, culture, food, history and caring communities. What are you doing after work today?
- **Equal opportunity commitment**:_
- Kalesnikoff is a committed equal opportunity employer. Kalesnikoff’s recruitment strategy is designed to attract the best person for each position, to ensure equality of opportunity for all applicants, and to promote our corporate vision and culture. When considering applicants for positions within our Company, only job-related criteria such as ability, merit and responsibility are used to evaluate applicants. Kalesnikoff prohibits discrimination and harassment on the basis of any characteristic protected by applicable law._
- Kalesnikoff is committed to treating all people in a way that allows them to maintain their dignity and independence. Kalesnikoff believes in integration and equal opportunity. Kalesnikoff is committed to meeting the needs of persons with disabilities in a timely manner and will do so by identifying barriers to accessibility and meeting accessibility standards in accordance with applicable law._

Pay: $57,000.00-$67,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Application question(s):

- Do you have administrative experience with architecture, engineering or construction industries?
- Do you have experience with mass timber or other relatable engineered wood products?
- Do you have experience with contract documentation, specifically, certificates of insurance, Worksafe, clearance letters,

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