Administration - Clerk 1

3 weeks ago

East Selkirk, Canada Rural Municipality of St. Clements Full time

**About us**

Rural Municipality of St. Clements is a rural municipality located in East Selkirk, MB. We are professional fast growing municipality.

Our work environment includes:

- Modern office setting

**Essential Job Functions**:
Prepare Council meeting agendas on a daily basis as correspondence is received from
CAO and Manager of Administration and Development
Prepare council meeting resolutions
Prepare council meeting minutes
Maintain filing of council minutes and by-laws
Provides support to Mayor and Council as directed by Manager of Administration and Development, i.e., Writes letters, update calendars, book conferences, hotel and travel accommodations
Updates agenda manager with upcoming meetings and conferences
Maintain electronic and Laserfiche filing system
Order office supplies, including computer and printing supplies and maintain supply area
Point of contact for photocopier and mailing machine maintenance
Maintain office shared calendar
Greets the visiting public in a pleasant and helpful manner
Answers the phone using proper telephone etiquette
Provide support to the Manager of Administration and Development
Other duties assigned

2 years minimum customer service experience;
A diploma or studies in business administration and/or equivalent;
Certificate in Manitoba Municipal Administration (CMMA) or be willing to obtain this designation;
Experience using MuniWare or other municipal software is highly desirable;
Knowledge and understanding of municipal legislation, i.e., The Municipal Act, The Planning Act, Municipal By-laws;
Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping;
Knowledge of or experience using GIS mapping systems;
Knowledge of modern business communication, including style and format of letters, minutes and reports;
Strong interpersonal skills;
Ability to handle and resolve recurring problems;
Good time management and organizational skills with the ability to meet deadlines;
Proficiency with Microsoft Excel and Word;
Skill to type 50 words per minute.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered.

Applicants must submit a resume including cover letter.

**Job Types**: Full-time, Permanent

**Salary**: $19.33-$20.33 per hour

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- East Selkirk, MB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)
- Municipal: 1 year (preferred)

Work Location: One location

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