Administrative Assistant Ii

4 months ago

Halifax, Canada Nova Scotia Health Authority Full time

**Req ID: 159617**
**Company: Nova Scotia Health**
**Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII**
**Department: OPCZ PERI Dir Periop/Pain/MDR**
**Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)**
**Status: MGMT/NON-Union** **Management/Non Union Position**
**Posting Closing Date: 4-Jul-23**

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

**About the Opportunity**:
Perioperative Services, Pain Services and Medical Device Reprocessing bank are recognized as complex areas of specialization and involves several specialty areas. The portfolio is inter-professional in focus and is committed to a culture of safety, continuous improvement, innovation and creativity aimed at improved health outcomes. The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operations of the Directors’ offices. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the administrative assistants within the portfolio and across the health authority. This position provides additional support to individuals, committees or working groups as assigned.

**About You**:
We would love to hear from you if you have the following:

- Post-Secondary diploma in a recognized office administration, business administration or secretarial program
- Undergraduate degree is an asset.
- Minimum of five (5) to seven (7) years of progressively responsible experience, providing administrative support and office coordination at the senior management level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders.
- Thorough knowledge of all aspects of their department, its policies and procedures, as well a general knowledge of institutional policies and procedures, healthcare legislation, collective agreements and other portfolio's services provided within Nova Scotia Health Authority.
- The incumbent maintains an awareness of internal and external issues that may impact on the department/organization.
- Well-developed abilities and skills in all facets of modern office practices and technology and with information and meeting technologies.
- Works effectively during periods of high activity and with varying personality styles and tasks.
- Excellent communication, interpersonal, prioritizing and organizational skills.
- Minimal travel to various sites may be required.
- Competencies in other languages an asset, French preferred.
- A skills test will be included as part of the selection process.

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

**Hours**:

- Permanent full-time position; 75 hours biweekly

**Compensation and Incentives**:
$22.98 - $28.72 Hourly

**Once You've Applied**

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

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