Legal Assistant

3 months ago

North York, Canada Enbridge Full time

**Posting End Date**:
October 25, 2024

**Employee Type**:
Regular-Full time

**Union/Non**:
This is a non-union position

The Legal Assistant role delivers high quality administrative support related to commercial transactions, real estate and other matters, while being efficient, timely, and maintaining strict confidentiality and professionalism, all to enable effective and efficient day-to-day business activities of the Enbridge Gas Distribution and Storage Law Department.

We are looking to add an individual to our diverse team who shares in our core values of safety, integrity, respect, inclusion and high performance In return, we offer opportunities to grow and increase your knowledge and skills, and an exciting career filled with a competitive benefits and pension package including generous time off.

**What You Will Do**:

- Independently provides senior-level administrative support by anticipating and initiating appropriate action to conserve supported lawyers’ and other team members’ time.
- Communicates and works with all members of the Law Department and extended Enbridge team by taking a team approach to problems and their solutions. Exercises a high degree of discretion, tact and diplomacy in dealing with internal and external contacts, as well as protecting from disclosure highly confidential and critical information.
- Supports real estate transactions: handles intake processes, reviews requests with assigned lawyers, opens matters in records systems, communicates and coordinates with assigned lawyers and outside counsel, files and administers records.
- Provides word processing and related administrative support by drafting, proofreading, and revising legal documentation, correspondence, standard form agreements, presentations and other documents.
- Supports effective day-to-day operations by assisting with ongoing development of Law Department records management processes, including filing, scanning and organizing records in hard copy and electronic mediums to ensure that files and information are easily accessible, and searching and retrieving contracts in Enbridge’s contract management and records systems.
- Performs administration tasks in the business unit contracting systems: legacy contract management system (CMS) and Adobe E-sign.
- Prioritizes, schedules and coordinates meetings (in person and virtual), appointments, travel arrangements, and various other functions, including maintaining calendars. Prepares, submits and processes individual expense reports electronically in accordance with deadlines.
- Responsible for coding, processing and tracking external counsel and other Law Department invoices, as well as maintaining and timely processing of information in the Law Department’s electronic system (TeamConnect) for internal and budgetary use.

**Who You Are**:
**Required**:

- Post-secondary education, preferably Law Clerk diploma or undergraduate degree, with a minimum of 3-5 years experience in a corporate law department, law firm or comparable office environment.
- Strong digital literacy (MS Office) and able to quickly learn systems/programs independently and assist team with technology issues.
- Strong interpersonal skills, with the ability and flexibility to interact with a wide range of internal clients and external suppliers.
- Excellent interpersonal and written and oral communication skills.
- Detail oriented to ensure that all written work is free of mistakes, complete and well-presented.
- Excellent organizational skills.
- Strong multi-taking skills to prioritize work and meet deadlines.
- Ability to work both independently and collaboratively in a team environment.

**Preferred**:

- Experience with legal e-billing systems, contract management systems and Oracle.

Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start or end time, to opt for a compressed workweek schedule or the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option. #LI-Hybrid

Information For Applicants:

- Applications can be submitted via our online recruiting system only.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

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