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Associate, People Services

3 months ago

Caledon, Canada Town of Caledon Full time

Town of Caledon is a dynamic municipality that successfully balances urban, rural, and agricultural communities. Our energetic staff are guided by our core values that create an environment for continuous improvement and customer service excellence.

In addition to offering exciting career opportunities, the Town also provides a competitive and comprehensive total rewards package. Come see how you can **_make a difference_**_._

**The Opportunity**

Reporting directly to the HR Project Lead, this role is responsible for providing administrative support to the Human Resources Department, maintaining confidential employee files and records including vacation and sick leave and the data input and data management of the HRIS. As the Associate, People Services (HRIS), you will perform the following duties, including but not limited to:

- Responsible for employee data input and employee source data management within the Human Resources Information System (HRIS), including new hires, terminations, salary changes, and position changes, etc.
- Prepare adjustments, dockings & terminations; verify documentation (employee numbers, rates, dates, amounts, etc.); prepare for data entry
- Responsible for all employee file maintenance and updates, both electronic and paper based, for all Town of Caledon employees, including Volunteer Fire Fighters and Volunteers
- Manage the records and retention of employment files within Human Resources
- Implement annual updates including COLA and tax tables within the HRIS
- Process merit increases in system and calculate any increases outside of the normal process (i.e., employees on leave)
- Ensure entitlements and data entered for employees are accurate within the HRIS
- Responsible for following up on conditions of employment (i.e., police checks, proof of certification, probation, etc.)
- Prepare employment contract renewals and confirmations of employment letters
- Ensure managers are notified when the probationary review process needs to be launched for a new employee
- Responsible for the pregnancy and parental leave process by meeting with employees to discuss entitlements
- Assist in developing and pulling reports, as necessary, from the HRIS
- Perform additional duties and undertake special projects as assigned

This position offers a salary range of $61,730.86 - $75,650.81 plus a competitive benefit package.
- Applications for this posting will be accepted until _**_March 11, 2024, 12:00PM_**_._