Purchasing Assistant

1 month ago

Courtenay, Canada North Island College Full time

Posting Number

**Posting Number**
- SS0499- Position Information**Division**
- Finance & Facilities**Department**
- Finance**Supervisor Title**
- Manager, Procurement and Financial Services**Location**
- Comox Valley(CV)**Posting Type**
- Internal/External Posting**Position Status**
- Regular**If Others, please specify**

**Desired Start Date**
- 05/06/2024**Position End Date (if temporary)**

**Weekly work schedule (please indicate the start and end times for each day of work)**
- This is a full-time position (35 hours per week) that operates on an optional Compressed Work Week schedule with one earned day off during every three week period. Normal office hours are Monday to Friday though scheduled and unscheduled early morning, evening and weekend hours will be required in order to minimize service disruptions.**%**
- 100**Pay Grade**
- G: $28.57-$30.32**Position Summary**
- Reporting directly to the Procurement Manager, Financial Services and as directed by the Purchasing Agent, the Purchasing Assistant - Retail is responsible for the support of procurement of materials, supplies, services and merchandise for the campus stores at the College, including complex tenders’ that achieve the best value for money; contract management for services and supplies procured; liaison with project leaders and managers with respect to procurement requirements and processes. Duties include deciding on the best available sources of supply, negotiating the terms of purchases, administering the vehicle fleet, and interpreting external legal requirements pertaining to procurement. The Purchasing Assistant - Retail ensures that College purchasing is executed ethically by assisting in the development of college purchasing policies, developing and implementing purchasing procedures and standards that align with College policies and meet all legal requirements.**Position Competencies**
- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

**Duties & Responsibilities**
- Working as part of the Purchasing, Print and Retail Services Department, the Purchasing Assistant will:
- 1. The Purchasing Assistant Retail (PAR) supports with the acquisition of supplies, equipment, and services. The PAR supports development and establishment of continuous sources of supply, negotiate prices and terms, negotiate contracts of a complex technical nature and ensure vendors comply with all terms, conditions, and delivery.
2. Assists with and provides recommendations into the development of a strong policy framework for college purchasing within the provincial framework, and where applicable, federal purchasing legislation and regulation.
3. Maintains an awareness of external legal requirements regarding procurement, such as new legislation, Provincial purchasing standards, Provincial Internal Trade Agreement, Freedom of Information Right to Privacy, BC Provincial tax exemptions, GST regulations, Revenue Canada Customs and Excise: duty exemption declarations.
4. Supports the implementation of purchasing procedures, processes and best practices that align and support College policies; develops and updates purchasing forms and documents and ensures their appropriate use by college personnel;
5. Works to ensure purchasing is executed ethically and within agreed deadlines, to maximize inventory investment and minimize losses; by standardizing materials, where appropriate, and negotiating all terms, including delivery and performance.
6. Maintain the approved vendor list, communicate the College’s expectations to vendors, analyze performance of vendors and notify vendors of non-performance. Assist in resolving conflicts with suppliers, maintain, update and test related functions on the Colleague, Finance Purchasing module, as required.
7. Supports effective and professional communications with College management and staff to develop collaborative relations with College staff, suppliers and other relevant groups.
8. Provide guidance to college faculty, departments and staff in the procurement of goods and services.
9. Conduct regular audits of invoices, credits and statements to ensure appropriate authorization, coding and vendor information. Authorize all purchase orders and other contractual agreements related to retail purchasing.
10. Develop and maintain an effective system for procurement contract files to ensure audit accountability.
11. Supports maintaining effective and professional relationships with suppliers, business representatives, salesmen, contractors and other Educational Institutions.
12. Works closely with and at times supports accounts payable ensuring timely payment to vendors and provides support during peak periods.
13. Supports Central Purchasing as well as shipping receiving when required and as directed by Manager Purchasing, Print and Retail Services
14. Other related duties as assigned by the Manager.**Required Education & Experien

  • Purchasing Assistant

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0499- Position Information**Division** - Finance & Facilities**Department** - Finance**Supervisor Title** - Manager, Procurement and Financial Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Regular**If Others, please specify** **Desired Start Date** -...

  • Purchasing Agent

    1 month ago

    Courtenay, Canada Nootka Marine Adventures Full time

    **Our Team Is Growing!** Come join our dynamic and adventurous team at Nootka Marine Adventures! You will be working in a natural playground of rugged coastal mountains, rainforests and ocean in Courtenay, BC, on Vancouver Island. **Get to know us**: Nootka Marine Adventures is a wholly owned subsidiary of Security Properties Inc., which is based out of...

  • Purchasing Agent

    7 hours ago

    Courtenay, Canada Nootka Marine Adventures Full time

    **Our Team Is Growing!** Come join our dynamic and adventurous team at Nootka Marine Adventures! We are based in beautiful Courtenay, on Vancouver Island, BC. Nootka Marine Adventures is a leading resort operator dedicated to sustainable adventure tourism on the west coast of Vancouver Island. We host guests from around the world and love to share our...

  • Pharmacy Assistant

    1 month ago

    Courtenay, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...

  • Pharmacy Assistant

    1 week ago

    Courtenay, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...

  • Assistant Manager

    5 days ago

    Courtenay, Canada Ardene Full time

    Description: THIS COULD BE YOU! Want to be part of an amazing team? If you’re a vibrant and highly motivated leader with an interest in fashion retail – we want to hear from you. The Role The Assistant Manager supports the Store Manager to achieve sales objectives, improve employee performance and ensure efficient store...

  • Departmental Support Assistant

    4 days ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0518- Position Information**Division** - Faculty of Arts, Science & Management**Department** - Arts, Sciences & Management**Supervisor Title** - Dean, Faculty of Arts, Science and Management**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Regular**If Others, please...

  • Departmental Support Assistant

    4 days ago

    Courtenay, Canada North Island College Full time

    Position Summary Reporting to the Dean, Faculty of Arts, Science & Management, the Departmental Support Assistant (DSA) supports department chairs and faculty in ensuring curriculum materials meet quality assurance standards, including the formatting and copyrighting of materials. The DSA also supports faculty in exam analysis and uses records management...

  • Buyer - Retail

    1 week ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0514- Position Information**Division** - Finance & Facilities**Department** - Finance**Supervisor Title** - Procurement Manager, Financial Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Regular**If Others, please specify** - 2 Positions Available**Desired Start...

  • Buyer - Retail

    1 week ago

    Courtenay, Canada North Island College Full time

    Position Summary Reporting to the Manager and working with a high level of autonomy the Buyer Retail is responsible for the procurement of materials and supplies to support the retail operations for the College, including merchandise review that achieves the best value for money; inventory management for services and supplies procured; liaison with faculty...

  • Accounting Assistant

    1 week ago

    Courtenay, Canada Tree Island Yogurt Full time

    **Applicants must be a Resident of the Comox Valley, British Columbia, Canada.** **Responsibilities**: Accounts Receivable - Post EFT payments and cheque payments to customer accounts - Bank deposits - Reconcile customer accounts - Respond to customer enquiries and requests - Review and issue monthly statements - Manage aged receivables Inventory - Keep...

  • Bookstore Clerk

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0345- Position Information**Division** - Finance & Facilities**Department** - Purchasing, Print, and Retail Services**Supervisor Title** - Manager, Purchasing, Print and Retail Services**Location** - Comox Valley(CV)**Posting Type** - Internal Only Posting**Position Status** - Sessional**If Others, please...

  • Learning Centre Support Assistant, Practical

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0501- Position Information**Division** - Health & Human Services**Department** - Practical Nursing**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Sessional**If Others, please specify** **Desired Start...

  • Assistant Manager Produce-ft

    5 days ago

    Courtenay, Canada Thrifty Foods Full time

    Requisition ID: 183036 Career Group: Store Careers Job Category: Retail - Produce Travel Requirements: 0 - 10% Job Type: Full-Time Pay Rate: $18.00 - $26.00 Country: Canada (CA) Province: British Columbia City: Courtenay Location: 9478 Crown Isle Thrifty Postal Code: V9N 9G4 Embark on a rewarding career with Sobeys Inc., celebrated among Canada's Top...

  • Assistant Manager Produce-FT

    5 days ago

    Courtenay, Canada Thrifty Foods Full time

    Requisition ID: 183036 Career Group: Store Careers Job Category: Retail - Produce Travel Requirements: 0 - 10% Job Type: Full-Time Pay Rate: $18.00 - $26.00 Country: Canada (CA) Province: British Columbia City: Courtenay Location: 9478 Crown Isle Thrifty Postal Code: V9N 9G4 Embark on a rewarding career with Sobeys Inc.,...

  • Learning Centre Support Assistant, Practical

    1 month ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0353- Position Information**Division** - Health & Human Services**Department** - Practical Nursing**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** **Desired Start...

  • Learning Centre Support Assistant, Practical

    4 weeks ago

    Courtenay, Canada North Island College Full time

    Posting Number **Posting Number** - SS0322- Position Information**Division** - Health & Human Services**Department** - Health and Human Services**Supervisor Title** - Dean, Faculty of Health & Human Services**Location** - Comox Valley(CV)**Posting Type** - Internal/External Posting**Position Status** - Temporary**If Others, please specify** **Desired Start...

  • Assistant Manager Produce

    5 days ago

    Courtenay, Canada Thrifty Foods Full time

    Requisition ID: 182802 Career Group: Store Careers Job Category: Retail - Produce Travel Requirements: 0 - 10% Job Type: Full-Time Country: Canada (CA) Province: British Columbia City: Courtenay Embark on a rewarding career with Sobeys Inc., celebrated among Canada's Top 100 employers, where your talents contribute to our commitment to excellence and...

  • Finance Assistant

    3 days ago

    Courtenay, Canada Courtenay Nissan Full time

    Here we GROW again! The Courtenay Nissan is looking to add a Special Finance Sales Person. We have purchased over 5000 leads and we are ready to go!! We have 24 lenders and we also have in house financing!! We have over 1,200 Used vehicles along with 5 Major Manufacturers including RV’s/Trailers. We have an experienced team to help you grow and make...

  • Temporary Assistant Manager Grocery-FT

    5 days ago

    Courtenay, Canada Thrifty Foods Full time

    Requisition ID: 182955 Career Group: Store Careers Job Category: Retail - Grocery Travel Requirements: 0 - 10%Job Type: Full-TimePay Rate: $18.00 - $26.00 Country: Canada (CA) Province: British Columbia City: CourtenayLocation: 9478 Crown Isle ThriftyPostal Code: V9N 9G4 Embark on a rewarding career with Sobeys Inc., celebrated among Canada's Top 100...