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Meeting Air Coordinator

4 months ago

Remote, Canada BCD Travel Corporate Full time

Our people are some of the best in the industry. Do you have what it takes to join us?

**Meeting Air Coordinator (Hybrid/Remote)**
- Full time or Part time, Canada_
This exciting role will work closely with our internal Event Managers to assist in executing our client's corporate meetings, conferences, incentive travel programs, and special events. As a Meeting Air Coordinator, you will work with our Event Managers and Leaders on a variety of projects and event elements from venue sourcing, budget creation, registration website development, delegate management, and onsite event planning.

**As a Meeting Air Coordinator, you will**
- Work with customers to develop, coordinate and implement their meetings, incentives, and events
- Create and develop meeting timelines & meet deadlines accordingly
- Negotiate hotel and venue contracts utilizing and leveraging BCD M&E/Clients preferred hotel agreements
- Develop and conduct site inspections as required
- Work with suppliers to achieve overall cost savings percentage for clients
- Assist in developing registration websites; proofread, present, and gain approval
- Assist with program delegate/data management processes including verification of data integrity and reporting
- Coordinate day-to-day internal program budgets, present to manager for review
- Work closely with management and finance to ensure billing timelines are met
- Ensure the timely payment of all supplier/vendor bills
- Execute onsite event planning (interstate and overseas travel required at times)
- Working onsite at our client’s offices as required

**About you**
- Extensive experience in planning meetings, incentives, and conferences
- Previous experience with event management related software, preferably Cvent
- Event management qualification will be highly regarded
- Pharmaceutical meeting experience would be highly regarded
- Knowledge in GDS Sabre

**About us**
We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.

**Your life at BCD**

Working at BCD means connecting, collaborating and celebrating. You’ll be part of a virtual, dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don’t just take our word for it Hear why people join BCD and more about the great perks of Life at BCD.

***

**You’ll be offered**
- Flexible working hours and work-from-home or remote opportunities
- Opportunities to grow your skillset and career
- Generous vacation days so you can rest and recharge
- A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
- Travel industry professional perks and discounts
- An inclusive work environment where diversity is celebrated

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