Office Support Representative

1 month ago

Toronto, Canada Nuclear Waste Management Organization (NWMO) Full time

**Location**

Toronto

**Employment Category**

Regular Full-Time

**Department**

Legal Services

**Job Reference**

10182

The Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada’s used nuclear fuel inside a deep geological repository, in a manner that protects people and the environment for generations to come.

Founded in 2002, the NWMO has been guided for 20 years by a dedicated team of world-class scientists, engineers and Indigenous Knowledge Keepers that are developing innovative and collaborative solutions for nuclear waste management. Canada’s plan will only proceed in an area with informed and willing hosts, where the municipality, First Nation and Métis communities, and others in the area are working together to implement it. The NWMO plans to select a site in 2023, and two areas remain in our site selection process: the Wabigoon Lake Ojibway Nation-Ignace area in northwestern Ontario and the Saugeen Ojibway Nation-South Bruce area in southern Ontario.

Office Support Representative

(Employment Status: Fulltime)

ON-SITE: Core business hours (8am-4:30pm)

Position Location: Toronto Head Office - 22 St. Clair Avenue East, 4th floor

Reporting to the Office Facilities Supervisor, the Office Support Representative is a key member of the team that is responsible for providing a variety of administrative and clerical services to the NWMO including but not limited to: arranging and scheduling meetings, reception, shipping and inventory duties, operation and maintenance of office equipment, records management and document control support functions such as shredding and media storage and other duties as required.

**Responsibilities**:
Scheduling/Calendaring:

- Make all necessary arrangements for meetings, including scheduling in MS Outlook, taking minutes when requested by Manager, preparing the room, confirming equipment, supporting meeting lead and attendees, and managing catering deliveries as needed.
- Schedule and maintain personal and team calendars for events, work and vacation schedules.
- Make all necessary travel arrangements.

Records/Document Management:

- Accessing and managing shredding schedules, special requests and media storage such as Data tapes on Iron Mountain site.
- Perform records management and document control support functions such as scanning, sorting, filing, labeling, retrieval, etc for various phases of document life cycle management.
- Maintain, and update database information, manuals floor plans and phone lists and other associated records. Generate reports as required and maintain files of all departmental documentation.
- Process, distribute and track documentation. Verify details and compile statistics, ensuring deadlines are met, following up as necessary.

Clerical:

- Perform routine clerical tasks such as mail, courier and reception as required.
- Arrange for and perform bulk printing of material, courier packaging and handling as necessary.
- Maintain stationery, office kitchen supplies and publications ensuring sufficient inventory levels are maintained.
- Maintain task book and documentation related to all aspects of the job.
- Operate, and maintain a variety of office equipment such as printers, fax machines, postage machine, scanners and photocopiers. Carry out equipment inspections, and make minor adjustments, including changing toner, print cartridges, paper supplies, etc. Carry out key operator duties as necessary.
- Operate and maintain computer based high volume production and colour graphics reproduction equipment, as needed, such as plotter material, external printing vendors materials.
- Prepare and process office supply and other requests and forward for approval. Check delivery documents against original orders following up on discrepancies by queries to others, including statement reconciliation.

Other:

- Assist with the onboarding/offboarding of employees and contractors: planning for system access, badges, name plates, business cards request, pass card forms etc.
- Assist with interoffice moves such as providing packing supplies and coordinating with IT and other staff to facilitate the moves.
- Responding to, and following-up on, assigned tasks including requests to Facilities Help Desk and dedicated Facilities inbox in a prompt and professional manner.
- Assist Office Facilities Supervisor with any building maintenance/ management or vendor requests as needed
- Accountable for the health, safety and well-being of self and others, as per established procedures and standards.
- Other duties as required

Qualifications and Experience
- Secondary education required. Post-secondary education is an asset.
- Demonstrated office support/administration experience
- Strong working knowledge and experience with MS Office (Outlook, Word, Excel, Publisher, PowerPoint).
- Outstanding communication and interpersonal skills.
- Strong sense of urgency, ownership and demon

  • People Support Officer

    1 day ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 Main purpose of job: Be part of the Department for Business and Trade’s (DBT) mission to drive more trade and investment between North America and the UK. With a mature, high spending consumer market, an open economy, a business-friendly regulatory environment, and world-class talent, the UK is a global...

  • IT Support Officer

    3 weeks ago

    Toronto, Canada Office of the Superintendent of Financial Institutions Canada Full time

    Office of the Superintendent of Financial Institutions Canada - Service Excellence Toronto (Ontario) IT-01, RE-03 - NOTE: This position is classified at the RE-03 group and level which is roughly equivalent to the IT-01 group and level. Specified Period (Term) $62,500 to $78,200 For further information on the organization, please visit Office of the...

  • Compliance Officer

    2 days ago

    Toronto, Canada Campus Support Full time

    We are happy to say that we are looking for an experienced **Compliance Office to join our team at Campus Support - Toronto GTA, Ontario** **Reporting to**: Regional Compliance/Finance Manager **Hours**: 40 hours a week, 9am-5pm EST **Address**:Toronto GTA Campuses **Preference**:Experience with Post Secondary Private or Public Education Institution...

  • Business Support Coordinator

    3 weeks ago

    Toronto, Canada Cabinet Office Full time

    **Cabinet Office: Learn, Experience & Cultivate your Career in the Centre for Excellence** Does the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization, and digital proficiency? Are you interested in the legislative and decision-making landscape? Are you...

  • Media and Public Affairs Officer

    1 month ago

    Toronto, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main Purpose of Job**: The British Consulate-General in Toronto represents the United Kingdom Government in Ontario; we are part of a network of five UK Government offices in Canada. To work closely with the Consul General and a dynamic team to deliver policy and communications that can effect change and...

  • Trade Support Representative

    1 week ago

    Toronto, Canada Select Vantage Canada Inc Full time

    **Trade Support Representative** Select Vantage is the only trading firm that marries human judgement with advanced technology on a global scale. We offer a common trading, education, risk-management, compliance, and surveillance platform to over 2500 traders in more than 50 countries. We are looking for individuals to join our team as a Trade Support...

  • Sales Support Representative

    1 month ago

    Toronto, Canada University Health Network Full time

    **JOB NUMBER # 917361** **Position: Sales Support Representative** **Site: 440 Bathurst Street, Toronto, ON** **Department: Altum Health** **Reports to: Director, Sales & Marketing** **Hours: 37.5 hours per week** **Status: Permanent Full-time** Altum Health is a department within the University Health Network with over 300 employees across several...

  • IT Office Support Specialist

    2 weeks ago

    Toronto, Canada Media.Monks Full time

    As a Media.Monks IT Office Support Specialist, you are a vital key in helping our fellow Monks stay up & running with their technology, as well as keeping our Toronto office running in tip-top shape! You would be working on a Global IT team focusing on in-office support, asset management, and delivering world-class customer support face-to-face. **In this...

  • Business Support Representative

    1 week ago

    Toronto, Canada Comwave Group Full time

    **Business Support Representative** **Who Are We?** Comwave is Canada's largest privately-owned telecommunications service provider specializing in Voice over IP (VoIP), Data, and IPTV Services, serving more than 1, 600 cities across Canada and the US, in both Retail and Wholesale markets. Comwave is a dynamic, entrepreneurial organization, leading the...

  • Office Manager

    3 weeks ago

    Toronto, Canada Ada Support Full time

    At Ada our mission is to make customer service **extraordinary** for everyone and our vision is a world where every customer interaction is resolved by AI. Ada is an AI-powered **customer service automation** platform that makes it easy for businesses to automatically resolve the greatest number of customer service conversations — across channels and...

  • Actuarial Officer

    2 weeks ago

    Toronto, Canada Office of the Superintendent of Financial Institutions Canada Full time

    Office of the Superintendent of Financial Institutions Canada - Office of the Chief Actuary Ottawa (Ontario), Toronto (Ontario), Montréal Island (Québec) AC-01, RE-04 - NOTE: This position is classified at the RE-04 group and level which is roughly equivalent to the AC-01 group and level. $74,900 to $96,600 For further information on the organization,...

  • Client Support Representative

    2 months ago

    Toronto, Canada Disability Credit Canada Full time

    Disability Credit Canada is dedicated to helping disabled Canadians and providing exceptional service and support to our clients. We are currently seeking a Client Support Representative with a strong background in phone communications to join our client support team. If you are passionate about helping customers, have a natural talent for effective phone...

  • Client Support Representative

    3 weeks ago

    Toronto, Canada Disability Credit Canada Full time

    Disability Credit Canada is dedicated to helping disabled Canadians and providing exceptional service and support to our clients. We are currently seeking a Client Support Representative with a strong background in phone communications to join our client support team. If you are passionate about helping customers, have a natural talent for effective phone...

  • Client Support Representative

    2 months ago

    Toronto, Canada Abstract Management Group Full time

    Abstract Management Group delivers the industry's most innovative and unforgettable client experience. We bring together products and solutions to enable businesses to build, operate, and grow their brand. We are eagerly searching for a driven and eager individual to step into our Client Support Representative role to help us achieve our lofty goals. The...

  • Client Support Representative

    2 months ago

    Toronto, Canada Abstract Management Group Full time

    Abstract Management Group delivers the industry's most innovative and unforgettable client experience. We bring together products and solutions to enable businesses to build, operate, and grow their brand. We are eagerly searching for a driven and eager individual to step into our Client Support Representative role to help us achieve our lofty goals. The...

  • Client Support Representative

    1 week ago

    Toronto, Canada Abstract Management Group Full time

    Abstract Management Group delivers the industry's most innovative and unforgettable client experience. We bring together products and solutions to enable businesses to build, operate, and grow their brand. We are eagerly searching for a driven and eager individual to step into our Client Support Representative role to help us achieve our lofty goals. The...

  • Box Office Representative

    2 months ago

    Toronto, Canada The MRG Group Full time

    Box Office Representative AdmitONE (an MRG Group company) Toronto, Ontario **WE CREATE POSITIVE SHAREABLE EXPERIENCES** The MRG Group is a leader in experience creation. In operation since 2008, The MRG Group has grown to become Canada’s largest independent entertainment company, and through its ownership of 10 hospitality properties and 6 venues...

  • Customer Support Representative

    1 month ago

    Toronto, Canada Trint Full time

    **The Role** Are you interested in tech, customer service and getting involved in the commercial and operations side of a fast-moving startup/scaleup? Help us supercharge Trint to supersonic speeds. You will be a key part of the team providing fast, clear and friendly customer support. If you are self-motivated, outgoing and have a passion for great...

  • Receptionist/office Support

    2 months ago

    Toronto, Canada Jewish Family and Child Service Full time

    **Receptionist** **4 days per week** **About The Agency** Jewish Family and Child Service is a multi-service, client-centered, family service agency and a Children’s Aid Society. We support the healthy development of individuals, children, families, and communities through prevention, protection, counselling, and education and advocacy services, within...

  • Sales Support Representative, Mortgage

    2 months ago

    Toronto, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...